Analista de Orçamento e Planejamento supporting cost management and planning logistics in construction projects in Brazil. Engaging in budgeting and supplier management activities.
About the role
- Accounting and Finance Lead managing day-to-day financial operations for compliance and efficiency. Collaborating with finance leadership and supporting the Controller in accounting processes.
Responsibilities
- Manage the full monthly accounting cycle, including transaction clearing, reconciliations, and month-end close support
- Clear and reconcile all bank accounts, deposits, donations, credit card activity, and funds received
- Identify and process transactions requiring allocation or splits across programs, grants, or funding sources
- Ensure accurate expense, grant, and contract coding in compliance with GAAP and funder requirements
- Maintain balance sheet schedules, including prepaid expenses, deferred revenue, restricted funds, net assets, and gift cards
- Maintain all accounting schedules
- Support preparation of monthly financial reports, including budget-to-actual analyses
- Manage and support Accounts Payable and Accounts Receivable functions
- Oversee invoice processing, vendor payments, credit card reviews, and reconciliations
- Ensure bills and expenses are reviewed, approved, and properly coded
- Monitor accounts receivable aging and follow up as needed
- Conduct pre-invoicing reviews to ensure accuracy and allowability of expenses
- Prepare, send, and reconcile monthly and quarterly invoices for grants and contracts
- Ensure all invoicing deadlines are met
- Track grant and contract expenses monthly to ensure compliance with approved budgets
- Reconcile grant activity monthly and clear internal balances as required
- Recognize deferred revenue and release restricted revenue in accordance with grant terms
- Conduct regular financial check-ins with program managers to review grant activity
- Adjust cost allocations and remove unapproved transactions when necessary
- Prepare documentation and financial schedules for grant audits and funder reviews
- Support program managers and department leads with grant, program, and sponsorship budgets
- Assist with budget development for applications and funding proposals
- Ensure internal budget tracking aligns with final submitted budgets
- Monitor budgets and support variance analysis
- Prepare and submit budget amendments to funders as required
- Coordinate with finance leadership on annual budget preparation
- Establish financial and operational setup for new grants and contracts
- Establish, maintain, and monitor strong internal controls, including:
- Identify inefficiencies in finance operations and implement process improvements
- Develop, document, and enforce Standard Operating Procedures (SOPs)
- Train and onboard finance staff as needed
- Track and manage key operational deadlines (month-end close, invoicing, reporting)
- Communicate operational risks, issues, and improvement opportunities to leadership
Requirements
- Bachelor’s degree in accounting, Finance, Business Administration, or related field.
- 3–5 years of accounting or finance experience, including lead or supervisory responsibilities
- Strong knowledge of GAAP, internal controls, and budgeting
- Advanced Excel or Google Sheets skills
- Experience managing full accounting cycles, reconciliations, and financial schedules
- High attention to detail with strong organizational and deadline management skills
- Experience in a nonprofit or grant-funded environment
- QuickBooks experience (highly preferred)
- Experience supporting audits and funder compliance
Benefits
- Up to 16 days of accrued Paid Time Off per year
- Up to 40 hours of accrued sick leave per year
- Up to 16 paid company holidays
- Medical and Dental insurance with employee-only premiums covered 100% by CAIRO
- Vision Insurance low-cost employee premium
- 401(k) plan with up to 3% employer match
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