Accounting Analyst managing accounting and financial activities for the organization. Delivering financial information and supporting decision - making through data analysis.
About the role
- Manager, Accounting overseeing payroll and accounting processes for AI company Baseten. Driving full-cycle payroll operation and financial compliance across multi-state jurisdictions.
Responsibilities
- Own full-cycle, multi-state semi-monthly payroll processing for U.S. employees, and coordinate with our global EOR platform for international employees
- Process all payroll changes: new hires, terminations, compensation changes, leave adjustments, and tax withholding updates driven by life events or state moves
- Manage comp change cycles, off-cycle payroll runs, and final day pay calculations
- Handle one-off transactions such as special bonuses and true-ups
- Manage 401(k) contribution updates and coordinate payroll funding with People Ops
- Conduct payroll change audits each cycle before processing
- Prepare and post all payroll-related journal entries and record payroll bank transactions in the accounting system
- Own payroll accruals: bonuses, commissions (including capitalized commission), severance, referral bonuses, signing bonuses, and accrued payroll
- Execute month-end payroll accrual close and reconcile balance sheet accounts for all payroll and compensation liabilities
- Maintain prepaid and deferred compensation entries
- Prepare stock-based compensation related journal entries and equity rollforward
- Perform compensation flux and variance analysis vs. budget
- Maintain federal, state, and local payroll tax compliance across all active U.S. jurisdictions
- Manage all quarterly and annual payroll tax filings - federal and state withholding, SUI, W-2 reconciliations, and Secretary of State obligations
- Register tax accounts and manage nexus analysis as we expand into new states
- Respond to tax notices promptly to avoid penalties
- Lead the in-house payroll / HRIS implementation
- Design and document scalable payroll workflows and controls, including maker/checker approval processes
- Establish non-exempt employee payroll processes covering timekeeping, overtime, and applicable compliance requirements
- Ensure data integrity across HRIS and the general ledger
- Identify and implement automation opportunities to reduce manual effort and error risk
Requirements
- 5+ years of experience in payroll, with direct ownership of full-cycle multi-state payroll processing
- Hands-on accounting background: prepare journal entries, manage accruals, reconcile balance sheet accounts, and contribute to a month-end close
- Experience in a high-growth environment where you built processes, not just ran them
- Working knowledge of multi-state payroll tax compliance including 941s, 940s, SUI filings, and state registrations
- Experience with a modern payroll and HRIS platform (Rippling, Workday, ADP, or equivalent)
- Comfortable working cross-functionally with People Ops, Finance, and external vendors
- High attention to detail and a strong instinct for catching errors before they become problems.
Benefits
- Competitive compensation, including meaningful equity.
- 100% coverage of medical, dental, and vision insurance for employee and dependents
- Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
- Paid parental leave
- Fertility and family-building stipend through Carrot
- Company-facilitated 401(k)
- Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
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