Senior Sourcing Associate at Twelve responsible for supplier sourcing and cost strategy across packaging and promotional items. Collaborating with teams to deliver high - quality products and managing supplier performance to ensure timely delivery.
About the role
- Procurement Specialist supporting World Bank-funded initiative for sustainable energy in Eastern and Southern Africa. Managing procurement processes and compliance to ensure timely project delivery.
Responsibilities
- Develop and update Procurement Plans, ensuring alignment with World Bank regulations and project priorities
- Monitor implementation of approved procurement plans and flag delays or risks
- Provide advisory support on procurement policies, procedures, and sourcing strategies
- Support capacity building and training of internal staff involved in procurement processes
- Prepare and issue compliant bidding documents in line with Standard Procurement Documents and World Bank guidelines
- Manage tender processes including publication, bid receipt, and coordination of bid openings
- Support evaluation of bids, quotations, and proposals in accordance with defined criteria
- Manage clarifications, amendments, and extensions during procurement processes
- Prepare contract award documentation, including notifications and contract agreements
- Ensure all procurement activities adhere to World Bank regulations and internal controls
- Manage STEP system updates and ensure timely submission of procurement documentation for review and approval
- Handle bidder communications, including complaints and debriefing processes
- Identify and escalate risks, including unethical procurement practices
- Ensure transparency and consistency across all procurement activities
- Prepare and consolidate monthly, quarterly, and annual procurement performance reports
- Maintain a centralized procurement filing system ensuring completeness and audit readiness
- Ensure all procurement documentation is properly archived and easily retrievable
- Support internal and external audits, including World Bank post-procurement reviews
- Manage contract award processes and support negotiation and contract finalization
- Maintain and update the contract registry in line with approved formats
- Monitor contract implementation to ensure delivery against agreed terms and timelines
- Review and validate payment requests against contractual milestones
- Support resolution of contractual disputes and facilitate negotiations where required
- Ensure proper contract closure and documentation upon completion
Requirements
- Demonstrated experience managing procurement for World Bank or similar multilateral-funded projects
- Proven track record in handling procurement across goods, works, and consulting services
- Experience supporting large-scale, multi-country or regional development programmes
- Background in procurement planning, implementation, and contract management oversight
- Experience in training or building capacity of internal teams on procurement processes
- Strong knowledge of World Bank Procurement Regulations and Standard Procurement Documents
- Ability to manage full procurement lifecycle including compliance, evaluation, and contract award processes
- Experience with procurement systems such as STEP or similar digital platforms
- Strong contract management capability, including performance monitoring, dispute resolution, and payment validation
- Ability to ensure governance, transparency, and audit-compliant procurement processes
- Strong attention to detail and commitment to compliance and ethical standards
- Ability to operate effectively across multiple stakeholders and functions
- Strong communication skills, particularly in managing bidder queries and procurement clarifications
- High level of integrity and sound professional judgment
- Ability to manage competing priorities in a structured and timely manner
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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