Administrative Assistant role in Mandaluyong City, Philippines, supporting finance teams and handling payable transactions. Performing administrative tasks for invoice issue resolution and compliance reporting.
About the role
- Office Manager overseeing daily operations and coordination at AlfaDocs. Supporting healthcare software company with administrative tasks and effective team communication.
Responsibilities
- Coordinate and oversee daily administrative and operational office activities
- Manage vendors, office supplies, and general service providers
- Support the planning and organization of meetings, business travel, and company events
- Maintain and organize administrative documentation and filing systems
- Foster effective internal communication and facilitate cross-departmental coordination
- Oversee the administrative management of the company’s ERP/management software
- Handle accounts payable and related financial documentation
- Manage and coordinate the full employee onboarding process
Requirements
- Strong written and verbal communication skills in both Italian (C2) and English (C1).
- German language skills are a plus.
- Highly organized, detail-oriented, and able to work independently.
- Previous experience in an office environment and proficiency with standard office software (e.g., MS Office).
- Flexible, proactive, and capable of managing tasks autonomously.
- Fast learner with a collaborative mindset and enthusiasm for working within a dynamic team.
Benefits
- Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor.
- Bonus for paid English or German language courses.
- Training courses, books, workshops, and team-building activities for personal and professional growth.
- Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
- Regular company reunions (yearly meetups, Christmas dinner)
- Snacks and fruit always available in the office, along with good beer at the end of the week.
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