IT Procurement Specialist managing IT procurement lifecycle for cloud - based legal software at Clio. Delivering world - class procurement support and optimizing supplier relationships globally.
About the role
- IT Procurement & Asset Management Specialist managing operational, administrative, and financial aspects of IT function collaborating with IT, Finance, and Legal.
Responsibilities
- Maintain accurate inventories of software licenses and IT assets, ensuring compliance with vendor requirements (e.g. Microsoft, Adobe, Autodesk, Atlassian)
- Monitor license and asset usage versus entitlement to minimise compliance risk and eliminate unnecessary costs
- Manage the full lifecycle of software licenses and IT assets, including procurement, deployment, renewals, audits, true-ups, maintenance, and disposal
- Optimise licensing models and asset utilisation through SaaS rightsizing, consolidation, and cost-saving initiatives
- Administer IT asset management tools (e.g. ServiceDesk Plus, Endpoint Central, Intune, SCCM, JAMF) and regularly reconcile physical and system records
- Oversee warranties, RMA processes, and vendor-led repairs
- Coordinate procurement activities, including obtaining quotes, reviewing purchase requests, and negotiating pricing and volume discounts
- Support IT budget planning by providing accurate data on renewals, depreciation, stock levels, and cost allocation to departments or cost centres
- Maintain complete purchasing and contract documentation, including POs, invoices, approvals, and agreements
- Manage vendor and contract relationships, including renewals of support agreements, cloud subscriptions, and software maintenance
- Act as a primary point of contact for vendors, resellers, and OEMs, and evaluate SLAs and vendor performance
- Partner with Finance and Legal on contract reviews, compliance requirements, and governance
Requirements
- Strong organisational and administrative skills with high attention to detail
- Proven experience with software licensing models (Microsoft, Adobe, SaaS subscriptions)
- Hands-on experience in IT procurement (RFQs, POs, vendor management)
- Experience using IT asset management and endpoint tools
- Strong Excel and reporting capabilities
- Solid understanding of budgets, cost allocation, and consumption modelling
- Excellent communication skills with both internal stakeholders and external vendors
- Basic understanding of IT operations, including hardware, operating systems, and software deployment
Benefits
- adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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