Hybrid Operations Specialist

at Adistec

• Job title: Operations Specialist
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sao Paulo, Brazil

About the role

• Operations Specialist coordinating purchase orders and supplier collaboration in São Paulo. Managing communication with suppliers and sales department for timely order processing.

Responsibilities

• Coordinate orders received from the Sales Department and create purchase orders to send to suppliers
• Control costs and margins for all sales orders
• Receive, interpret, and organize Adistec order usage reports
• Assist the Operations Coordinator in managing imports and acquire the necessary knowledge to perform them in the Coordinator's absence
• Participate in all training related to processing orders from new and existing suppliers
• Take part in routine cross-training for all tasks within the Operations department
• Attend meetings organized by the operations team
• Maintain service quality by establishing and reinforcing organizational standards
• Receive and dispatch licenses to our clients
• Manage complaints with suppliers
• Maintain open and effective communication with the Sales department to track order progress
• Maintain effective communication with suppliers to ensure correct processing of purchase orders
• Invoice all company activities (if not the designated billing person, training and updates on the process are required)
• Inventory control

Requirements

• Bachelor's degree or equivalent in Business Administration, International Trade, Logistics, Customs Brokerage, or related fields
• Minimum 2 years of experience in Logistics, Order Management, Purchasing, Procurement, or Administration
• Languages: Intermediate Spanish (desired)
• Microsoft Excel – Advanced level (Required)
• Windows and Microsoft Office – Intermediate level
• ERPs (Preferred)

Benefits

• Meal allowance via Swile Flexible Card - R$ 52.00 per day
• Transportation allowance via Swile Flexible Mobility Card - R$ 280.00 monthly for commute or parking
• Health insurance: Omint SC2 - 100% employer-covered for employee and 70% for dependents
• Dental plan: Care Plus - optional, employee-paid
• Life insurance - 100% company-paid
• Home office allowance of R$ 100.00 per month
• Birthday day off
• Partnership with SESC