Hybrid Junior Creative Operations Coordinator

at 1000heads

• Job title: Junior Creative Operations Coordinator
• Job type: Full Time
• Experience level: Junior
• Salary: COP 6,000,000 - COP 9,000,000 per month
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Bogota, Colombia

About the role

• Junior Creative Operations Coordinator at a rapidly growing marketing agency connecting brands with audiences. Overseeing creative workflows and facilitating communication between offices in Bogotá and the U.S.

Responsibilities

• Coordinate day-to-day administrative functions of the Bogotá office.
• Serve as the point person for Bogotá office logistics: supplies, scheduling, office policies, and vendor relationships.
• Manage team calendars, coordinate internal and cross-office meetings, and prep agendas or meeting notes when needed.
• Support the onboarding process for new hires in Bogotá: office access, tools, and internal coordination.
• Support day-to-day office and people operations for the Colombia team including in-office attendance coordination, tracking sick days and OOO, and sending reminders.
• Support the planning and execution of monthly team activities and initiatives centered around team-building, engagement moments, and internal events.
• Help track creative bandwidth and availability using master tracking documents. Maintain and update operational trackers and spreadsheets.
• Develop and maintain project timelines, creative schedules, and status updates. Support follow-ups, coordination, and cross-team handoffs.
• Ensure deadlines are met by facilitating cross-team communication and flagging bottlenecks early.
• Be the connective tissue between Bogotá and U.S. offices—ensuring clear, consistent, and culturally aware communication.
• Facilitate real-time updates across teams regarding project status, needs, or changes.
• Coordinate with Accounts, Strategy, and Creative leads to ensure deliverables align with client expectations and agency standards.

Requirements

• Must reside in Bogota, Colombia. This is a hybrid role that requires 2 days per week in office.
• 2+ years in an agency environment or similar fast-paced setting.
• Bilingual: Native Spanish and fluent English (written and spoken).
• Excellent organizational and communication skills.
• Experience with project management tools (e.g., Basecamp, or similar tools).
• Familiarity with Google Suite (Docs, Sheets, Slides, Calendar), Google Chrome, and Slack (or similarly internal communication tools).
• Comfortable working with spreadsheets, trackers, and budgets.
• Comfortable managing multiple priorities and working across time zones.
• Proactive, solutions-oriented, and an exceptional team player.
• Familiarity with creative workflows or agency environments is a plus.

Benefits

• Medical, dental, vision, and more!
• Generous time off package, including the last week of the year.
• Culture Club with virtual activities.
• Wellness program that focuses on mental, physical and financial employee wellness.
• A collaborative, creative work environment with room to grow.
• A unique opportunity to work at the intersection of culture, creativity, and international collaboration.
• And much more!