Procurement Specialist coordinating sourcing of products and issuing purchase orders. Training new staff and continuously improving procurement processes and supplier relationships.
About the role
- Procurement Manager for Ukio, leading vendor management and cost savings initiatives across multiple locations. Involves strategic negotiations, process implementations, and cross-functional collaboration.
Responsibilities
- Lead major vendor renegotiations across cleaning services, utilities, furniture suppliers, and SaaS platforms targeting 15-20% cost savings.
- Establish dual-provider strategy with minimum two providers per service per market to reduce concentration risk. Negotiate payment terms extensions from the current ~20 days to 45-70 days to improve cash flow.
- Manage cleaning service transitions including legal compliance for employee transfers under Spanish labor law.
- Optimize utility contracts across all markets, where current WiFi costs range from €19 to €40 per apartment and energy contracts very significantly.
- Implement a SaaS license optimization program targeting 30% savings on software subscriptions through AI-powered auditing and benchmarking.
- Establish a subscription approval process with centralized payment methods and manager workflows to eliminate unauthorized spending.
- Drive furniture supplier negotiations leveraging increased spend volumes for better pricing and terms.
- Monitor and control essential stock spending of €150k annually across 1,500 apartments with a 10% replacement rate.
- Deploy a centralized vendor directory in Notion with vendor intelligence, pricing, SLA tracking, and contract renewal alerts.
- Establish procurement workflows from vendor evaluation through contract execution and performance monitoring.
- Implement a "No PO, No Pay" policy with proper approval hierarchies and expense controls.
- Create vendor performance tracking with standardized rating systems and regular review processes.
- Develop procurement reporting showing spend analysis, savings achieved, and vendor performance metrics.
- Partner with the Finance team on invoice processing, payment optimization, and budget planning.
- Support Operations teams with vendor relationship management and service quality issues.
- Coordinate with the Legal team on contract negotiations, compliance requirements, and risk management.
- Align with Supply Chain (when hired) for seamless handover of tactical procurement activities.
- Lead the procurement transformation from a decentralized market approach to a centralized efficiency model.
- Establish vendor standardization reducing complexity while maintaining service quality across markets.
- Drive innovation in supplier relationships including franchise models, technology partnerships, and strategic alliances.
- Support M&A activities with vendor due diligence and integration planning.
Requirements
- +5 years of procurement experience in multi-location service businesses, preferably in hospitality, real estate, or facilities management.
- Proven track record of achieving double-digit percentage cost savings through strategic negotiations and process improvements.
- Skilled in vendor relationship management across diverse categories including technology, services, and physical goods.
- Expertise in contract negotiation with a demonstrated ability to improve terms and reduce total cost of ownership.
- Procurement systems proficiency with experience implementing vendor management platforms and approval workflows.
- Financial analysis capabilities including spend analysis, TCO modeling, and ROI calculations.
- Data-driven approach with ability to create reporting dashboards and present business cases to executives.
- Fluent English required with Spanish proficiency highly preferred.
- This role is based in Barcelona but requires availability to travel across Europe quarterly.
Benefits
- Private Health Insurance with ALAN
- Flexible retribution with Payflow
- UKIO Anniversary gift
- Team buildings and office events
- Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
- Fuel your day with fruit, nutrition bars, bottomless coffee/tea, and popcorn whenever you need a boost
- An amazing internal culture and no dress code!
- International working environment with many different nationalities!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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