Hybrid Payroll & HR Specialist

at Smappee

• Job title: Payroll & HR Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Harelbeke, Belgium

About the role

• Payroll & HR Specialist ensuring accurate payroll and HR operations and compliance in Belgium. Overseeing employee benefits and onboarding processes while managing HR systems and policies.

Responsibilities

• Ensure accurate and timely payroll for Belgian employees in close collaboration with our payroll partner.
• Coordinate international payroll processes with a specialized partner.
• Act as the primary contact for hard HR-related questions from employees and external stakeholders.
• Maintain HR policies and ensure compliance with legislation.
• Onboard new employees with an explanation of their salary and benefits and follow-up on the onboarding and offboarding process.
• Administer employee benefits and manage partnerships (e.g. Payflip, KBC, DKV, Lease A Bike).
• Manage and further develop the HR platform Officient.
• Act as Fleet Manager, coordinating with partners and contributing to defining the company car offer.
• Support training administration and manage processes linked to training provision.

Requirements

• A degree in HR, Social Law, Personnel Management or equivalent through experience.
• Minimum of 2–3 years’ experience in payroll and HR administration.
• Strong knowledge of Belgian social legislation; international payroll experience is an advantage.
• Experience and knowledge of compensation and benefits is a strong plus.
• Fluent in Dutch and English.
• Strong organizational skills and attention to detail.
• Ability to manage a broad range of responsibilities independently, while collaborating effectively with the team.

Benefits

• An inspiring office environment at cleantech hub Snowball: a place where companies with a heart for sustainable innovation can get inspired and grow.
• A place where you can focus on a good work-life balance with flexible working hours and a home office day.
• Personal growth with multiple career and personal development opportunities in an organization that is constantly evolving.
• A chance to participate in team activities, companywide events and monthly drinks with your colleagues at the HQ.
• Remuneration according to experience, completed with extra-legal benefits such as meal vouchers, eco vouchers, health insurance, group insurance, holidays supplemented with ADV days, profit participation, and optional bicycle leasing.
• An ideal location along the E17, spacious parking, electric car chargers and bicycle storage.
• A job where you can truly contribute to a better planet.