Senior Manager of Compliance overseeing compliance operations related to insurance regulations at Tokio Marine HCC. Leading a team to ensure adherence to regulatory standards and internal guidelines.
ZS
Hybrid Intellectual Property and Compliance Specialist
Posted 6 months ago
About the role
- Specialist providing support in intellectual property and compliance at Seaspan Shipyards. Involves project management and ensuring compliance with contractual matters and regulations.
Responsibilities
- Reporting to the Lead, Intellectual Property & Contract Compliance, the Specialist is responsible for providing essential support in the production and delivery of projects covering a wide breadth of commercial and contractual matters.
- Performs project document reviews and collaborates with document authors to establish accurate IP characterization and IP markings.
- Facilitates the training plan for subcontractors to ensure project compliance with IP marking procedures and data capture, where applicable.
- Assists in the development and ongoing maintenance of the Intellectual Property Management Tool, supporting improvements (incl. potential use of AI), and updates to enhance usability and compliance tracking.
- Collaborates and assists in contractual and regulatory compliance audits to maintain the highest standards of compliance.
- Supports compliance processes applicable to security and controlled goods to ensure compliance with contractual and regulatory requirements.
- Assists in audits related to contractual and regulatory compliance.
- Maintains Power BI dashboards for IP Team Apps, ensuring control plans are in place and users are actively using the tools to improve IP compliance across documents.
- Identifies and communicates issues to immediate supervisors, relevant business areas, and external partners to ensure seamless alignment on compliance-related matters.
- Contributes to the identification and assessment of potential compliance risks and collaborates on strategies for risk mitigation.
- Maintains a strong understanding of the company's processes for day-to-day affairs and ensures compliance with processes such as contract approval, timesheet recording, and performance reporting.
- Performs additional duties as assigned.
Requirements
- University degree or certificate in business administration, legal or paralegal field.
- Minimum 5 years of progressive work experience in document management and contract review, and process automation, with a proven track record of successfully handling diverse types of contracts.
- Experience in project management, contract management, or compliance-related roles, with a paralegal background, demonstrating expertise in research, legal and compliance matters.
- Strong communication and interpersonal skills, with a demonstrated ability to effectively collaborate with legal teams, project stakeholders, and external partners across different contract categories.
- Exceptional organizational skills and meticulous attention to detail, honed through hands-on experience with legal research, drafting memorandums, documentation management, records review and collection and managing projects.
- Proficiency in document management and reporting tools (PowerBI, MS Suite), including experience with legal software and compliance tracking systems tailored to various contract types.
- Familiarity with intellectual property laws and security regulations is a plus, underscoring a comprehensive understanding of legal and regulatory frameworks across diverse contract categories.
- Must be able to secure a Canadian Government (CISD) Personal Security Clearance and controlled goods registration.
- Customer service focus.
- Good judgment and reasoning skills.
- Ability to multi-task and prioritize competing objectives.
Benefits
- Annual bonus
- Pension plan matching
- Extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more)
- Dental care
- Vision care
- Life insurance
- Medical leave coverage
- Parental leave coverage
- Childcare benefit partnership
- $500 personal spending account
- Employee Family Assistance Program (EFAP)
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