Sales & Accounting Administrator managing billing and payment processes for a cybersecurity scale - up. Collaborating on financial coordination and ensuring invoicing accuracy with external relations.
About the role
- Document Control Administrator ensuring accurate and timely processing of Submittals and RFIs at Stantec. Collaborating with project managers and teams to maintain project documentation standards.
Responsibilities
- Verify proper turnaround time setting and Submittal and RFI numbering for projects
- Ensure project distribution team access to Newforma Info Exchange site
- Identify incoming notifications as Submittals or RFIs and log them in Newforma
- Initiate and track changes for Submittals and RFIs
- Train external team members on the Submittal/RFI process and related software
- Update and maintain Stantec’s Submittal/RFI process standards
- Assist with QA/QC redline scanning of project documents
- Maintain communication with external team members and project managers
- Participate in relevant professional development opportunities
- Assist with historical submittal records and provide back-up coverage
Requirements
- High School Diploma or equivalent (preferred)
- Preferred 2 years of experience in Architecture; Engineering; or Construction (AEC) industry
- Proficiency in Microsoft Office software applications: Word, Excel, Outlook, and SharePoint
- Experience with Adobe Acrobat/Reader
- Understanding of Newforma Project Center Software (a plus)
- Strong computer/Internet skills
- Ability to communicate in a clear, concise, and professional manner
- Effective organizational and time management skills
- Strong interpersonal and customer service skills
Benefits
- Medical, dental, and vision plans
- Wellness program
- Health saving accounts
- Flexible spending accounts
- 401(k) plan
- Employee stock purchase program
- Life insurance
- Short-term/long-term disability plans
- Emergency travel benefits
- Tuition reimbursement
- Professional membership fee coverage
- Paid family leave
- Ten paid holidays per year
- Accrue vacation between 10 and 20 days per year
- Eligible for paid sick leave
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