Hybrid Director, Payroll

at Zūm

• Job title: Director, Payroll
• Job type: Full Time
• Experience level: Lead
• Salary: $207,000 - $238,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Bay Area, United States

About the role

• Director of Payroll overseeing compensation processing for 2000+ employees at a fast-growing tech startup. Managing a team in a highly demanding environment with required on-site presence in Bay Area.

Responsibilities

• Oversee the in-house multi-location compensation processing. The payroll will comprise 2,000+ employees in multiple states, 9+ unions, and an internally-developed timekeeping system
• Collaborate with finance and operational leaders, IT and HR partners to identify and prioritize areas for improvement, validate business cases for change, and ensure sound decision-making and coordinated communications
• Proactively drive change management activities to ensure wide adoption and acceptance of changes, including engaging key leaders and facilitating impact assessments, training, and other communications
• Implement, maintain, and review weekly and off-cycle multi-location, multi-state payrolls to ensure timely and accurate processing of payroll transactions including wages, benefits, garnishments, taxes, union benefits, and other deductions.
• Manage compliance with federal, state and local tax law, and quarterly and annual payroll reporting, etc., Bureau of Labor Statistics reporting, etc.
• Interpret, educate and apply a variety of laws and regulations governing payroll administration. Provide written and oral explanations to employees, management, union officials and employees as necessary
• Identify ways to optimize the payroll function, collaborate closely with cross-functional teams and other stakeholders, to facilitate the smooth operation of the payroll system
• Develop, implement, and maintain internal control policies, procedures, and compliance with respect to the payroll process, including, but not limited to, pay policies, payroll calendars, payroll checklists, process documentation and other items as necessary
• Ensure standardized payroll policies and procedures are documented, maintained and followed, and service level agreements (e.g., response and resolution times for issues) are met or exceeded by the team
• Communicate and enforce organization-wide payroll policies and processes regarding earnings, deductions, timekeeping, and government and union compliance reporting.
• Serve as subject matter expert in strategic planning concerning new or projected areas of technology or operational direction
• Provide support to external auditors in the performance of their work by answering questions involving the Company’s policies and procedures, and producing schedules/documentation that will assist the auditors in the timely completion of their work
• Develop and maintain effective, productive, cooperative working relationships with employees, supervisory personnel, management, and others
• Educate & train the payroll team continuously

Requirements

• Bachelor’s degree in Business Administration, Finance, Public Administration, Accounting, or in a related field
• A minimum of ten (10) years of in-house payroll processing and reporting requirements for federal, state and other authorities, including Unions, in organizations of 3,000+ employees
• A minimum three (3) years of recent related supervisory and/or managerial level work overseeing a team of 20+
• Experience with timekeeping implementation in a unionized environment
• Knowledge of federal, state and local laws; voluntary pre-and post-tax deductions; involuntary deductions; employee taxes, tax reporting, record retention and payroll accounting and audits
• Effective verbal and written communication skills, problem solving and decision making skills
• Attention to detail, organized and thorough, with a desire for continuous improvement
• Work independently and effectively under pressure to meet deadlines
• Understand, interpret, and apply complex rules, regulations, and legal provisions governing compensation and benefits
• Ability to lead complex projects which require influence and implementation across business groups and functions

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Holidays
• Wellness
• Vacation
• and more.