Hybrid Assistant Vice President, EMEA Benefits

at State Street

• Job title: Assistant Vice President, EMEA Benefits
• Job type: Full Time
• Experience level: Lead
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Krakow, Poland

About the role

• Managing employee benefits administration and compliance for institutional investors across EMEA region. Collaborating with stakeholders to ensure competitive and compliant benefits strategy.

Responsibilities

• Manage end-to-end processes for benefits administration across EMEA, ensuring operational efficiency, compliance, and audit readiness.
• Manage local benefits strategy, reviewing renewals and aiding in strategy design.
• Key stakeholder management with global/local broker.
• Support as escalation point for employee queries coming through our ticketing system, responding and triaging as necessary.
• Analyse complex datasets related to benefits, including; healthcare, life assurance, and income protection programs to identify trends and opportunities to deliver actionable recommendations.
• Maintain documentation, workflows, and controls to support governance and continuous improvement.
• Annual renewals of benefits in the EMEA region.
• Oversee relationships with external benefits vendors including insurers and brokers.
• Management of projects and programs, including RFPs, transitions to new vendors, benefit/vendor implementations, etc. to support State Street’s benefits strategy while improving efficiency and managing costs.
• Conduct due diligence, contract reviews, and performance assessments to mitigate third-party risks.
• Collaborate with Procurement, Legal, and Risk teams to ensure vendor compliance with data privacy, service-level agreements, and regulatory obligations.
• Manage regional leave policies including parental leave, sick leave, sabbaticals, and statutory entitlements.
• Ensure leave programs are compliant with local regulations and aligned to the benefits and business strategies.
• Monitor external market practice, trends, regulation with awareness of their impact to the business.
• Build strong relationships with HR Business Partners, Finance, Legal, and Compliance teams across EMEA.
• Serve as a reliable point of contact for country-level HR teams on benefits-related matters.
• Facilitate alignment between global strategy and local execution through regular engagement and feedback loops.
• Develop and deliver clear, engaging communications around benefits programs and leave policies.
• Partner with BeWell, internal communications and employee networks to promote inclusive and accessible benefits.
• Organise webinars, campaigns, and resources to increase employee awareness and appreciation of benefits offerings.
• Support cross-functional benefits projects such as vendor transitions, policy updates, and M&A integration.
• Track project milestones, prepare documentation, and assist with stakeholder communications.
• Ensure timely delivery of project components and escalate risks as needed.

Requirements

• 5 + years of benefits experience.
• Strong oral and written communication skills.
• Fluency in written and oral English.
• Ability to set priorities and handle multiple tasks simultaneously with effective time management skills.
• High attention to detail.
• Ability to deliver high quality work and to work under pressure with attention to detail.
• Ability to interact with all levels of employees, management and manage confidential information in a professional manner.
• Experience of managing projects.
• Flexible, "can do" attitude.
• Excellent organisational skills with the ability to work in a dynamic business environment.

Benefits

• Inclusive development opportunities
• Flexible work-life support
• Paid volunteer days
• Vibrant employee networks