Hybrid Staff Accountant

at Zenlayer

• Job title: Staff Accountant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Diamond Bar, United States

About the role

• Staff Accountant responsible for processing vendor invoices and supporting month-end close. Collaborating with Procurement and Finance teams to ensure compliance and accuracy.

Responsibilities

• Responsible for the timely and accurate processing of vendor invoices, employee expenses, credit card transactions, and payment runs.
• Supports the month-end close process, ensures compliance with company policies and internal controls.
• Works closely with Procurement, Finance, and global business teams.
• Review all invoices for appropriate documentation and approval prior to payment.
• Perform "three-way matching" by comparing the Purchase Order, Receiving Report, and the Invoice to ensure accuracy.
• Enter and upload invoices into accounting software (ERP) with correct coding.
• Manage Fixed Asset recording, tracking, inventories, and internal audits.
• Maintain internal and tax depreciation records and manage 1099 maintenance.
• Monitor discount opportunities and payment terms to ensure timely disbursements.
• Process payments via ACH, wire transfers, credit cards, and occasionally physical checks.
• Research and resolve any invoice discrepancies or payment issues with vendors.
• Reconcile monthly vendor statements to ensure all liabilities are recorded.
• Assist with month-end and year-end closing by preparing accruals and reconciling the AP sub-ledger to the General Ledger.
• Provide supporting documentation and explanations for internal and external audits.
• Maintain thorough and accurate files in accordance with company policy and accepted accounting practices.

Requirements

• BS/BA or equivalent degree.
• 2+ years of accounting work experience.
• Proficient in speaking, reading, and writing in both English and Mandarin.
• Proficient in Microsoft Office Suite.
• Experience with NetSuite is a plus.
• Strong attention to detail, accuracy, and time management skills.
• Ability to work independently and with a team in a high-volume environment.
• Basic knowledge of accounts payable/general ledger systems and procedures.
• A customer service mindset when interacting with employees and vendors.
• A professional, reliable, and detail-oriented attitude.