Hybrid HR & Payroll Administrator

at Probe

• Job title: HR & Payroll Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Gzira, Malta

About the role

• HR & Payroll Administrator managing HR operations in a hybrid role based in Gzira, Malta. Supporting payroll, employee records, and recruitment processes within HR team.

Responsibilities

• Maintain accurate and up-to-date employee records in HRIS, personnel files (electronic and hard copy), and payroll databases.
• Support payroll preparation by collecting, verifying, and inputting data, liaising with finance and external providers, and ensuring accuracy of monthly payroll runs.
• Coordinate statutory submissions, including JobsPlus engagement/termination forms, NSO statistics, and other government reporting requirements.
• Draft and prepare employment contracts, amendments, and related HR documentation in compliance with Maltese employment legislation and company policy.
• Manage all leave entitlements, absence requests, and HR system updates.
• Support recruitment processes with interview scheduling, reference checks, and onboarding documentation.
• Assist with offboarding, ensuring return of company assets and proper documentation.
• Provide timely responses to HR-related queries from employees and managers.
• Contribute to the preparation of HR reports, metrics, and audits as required by the Head of HR.
• Promote compliance with GDPR, employment legislation, and HR best practices across all processes.
• Other duties in line with the role to support the HR function.

Requirements

• Previous experience in an HR administrative or coordination role, ideally within Malta.
• Strong understanding of Maltese employment law and statutory obligations.
• Experience with payroll coordination or support is an asset.
• High attention to detail, with ability to manage confidential information responsibly.
• Strong organizational skills with the ability to manage multiple deadlines.
• Excellent communication skills in English.

Benefits

• Initial in-depth onboarding training;
• Funding for training and self-development;
• Company taxi for late shifts or for work related events;
• Private Hospital and Clinic Health Insurance;
• 6 weeks per year working from abroad;
• 4 weeks of Parental Leave for new Dads;
• Option of 1 month working on reduced hours after Maternity Leave;
• 1 day of Birthday leave;
• 5 days of child sick leave for parents;
• Referral Compensation;
• Added Leave Day For Voluntary Work.