People & Office Coordinator supporting HR and operations at wellness brand Create Wellness. Collaborating closely with leadership and managing employee experience and office logistics in a hybrid setting.
About the role
- People Coordinator role at Trivandi, overseeing HR operations and employee lifecycle management across various regions. Focusing on visa management, insurance processing, and recruitment support.
Responsibilities
- Process new-starter visa requests and renewals for current employees, ensuring all required documents are accurately prepared and aligned with DMCC platform requirements.
- Communicate with employees throughout the visa process, guiding them on medical and EID biometric appointments and the steps involved in receiving their Emirates ID.
- Support team member with the attestation and translation of education certificates required for their visa applications.
- Coordinate KSA Business Visa applications and renewals for all employees, monitoring expiry dates and turnaround times.
- Process health insurance for new starters through our Group Health Insurance policy, ensuring all required documents are provided and that applications are submitted in time to support the next steps of the visa process.
- Ensure all team member contract paperwork is accurate, up to date and saved in the respective employee files on SharePoint by regularly completing audits.
- Manage the applications for One JLT access in line with visa applications and renewals.
Requirements
- 1–2 years of experience in Human Resources or People operations in Dubai, ideally within a professional services or fast-paced environment.
- Strong administration skills developed within a professional setting.
- Educated to degree level or above.
- Experience with HRMS platforms or other relevant HR information system.
- Proficient in the use of IT and Microsoft programmes and iOS applications.
- Highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
- Excellent communication skills with the ability to handle confidential and sensitive information with discretion.
- Desirable - DMCC systems knowledge
- Strongly desirable – Arabic speaker
Benefits
- If you are successful in this application we will invest in you, support, and train you to be successful, opening up a world of opportunities.
- Trivandi is committed to eliminating discrimination and encouraging diversity amongst our team. We aim to be truly representative of all sections of society, creating an environment where everyone feels respected and able to give of their best. We therefore warmly welcome applications from anyone who meets the criteria we’ve described.
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