Hybrid Executive Assistant

at TD SYNNEX

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Mumbai, India

About the role

• Executive Assistant providing high-quality executive support to C-level leaders in a fast-paced environment. Managing operations, communications, and priorities for efficient executive functioning.

Responsibilities

• Provide high-quality executive support to C-level leaders in a fast-paced APJ environment.
• Ensure smooth daily operations, manage priorities, and represent the Executive in communications and coordination.
• Manage complex calendars, schedules, and appointments; coordinate internal and external meetings, including logistics and prep materials.
• Handle travel planning end-to-end (flights, itineraries, logistics).
• Draft and prepare professional correspondence, presentations, and reports.
• Prioritize and manage email on behalf of the Executive, draft responses and flag urgent items.
• Support executive meetings: prepare agendas, compile materials, track actions, and record minutes.
• Liaise across departments to coordinate approvals, signatures, and information flow.
• Handle confidential information with discretion and manage multiple priorities efficiently.
• Address ad hoc requests and shifting priorities, sometimes outside core hours.

Requirements

• 4–7 years of executive assistant or senior administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking ability.
• High attention to detail and strong problem-solving skills.
• Able to work independently, maintain confidentiality, and support senior-level stakeholders.
• Proficient with MS Office and standard business tools.

Benefits

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed.
• Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.