Billing Specialist managing invoicing for construction projects at ASSA ABLOY Global Solutions. Ensuring compliance with billing practices and maximizing opportunities for revenue recognition and limiting Account Receivable issues.
About the role
- Billing Specialist managing project invoicing for STV in hybrid role. Engaging in portfolio-based billing and ensuring compliance with contract terms across multiple locations.
Responsibilities
- Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
- Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
- Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
- With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
- Routes invoices to the Project Analyst and PM for approval before finalizing invoice
- Maintains document control of working invoice files and final invoices as well as approvals
- Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
- Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
- Develops solutions to billing issues and works with systems design to implement new features
- May submit invoices to clients or client portals as requested
- Supports invoicing of retention balances at direction of Project Analyst or PM
- Supports the reconciliation of annual or end of project overhead audits as required
- Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice
Requirements
- HS/GED Diploma required
- Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
- A minimum of 5+ years of related experience
- Strong planning, organizational and communication skills
- Strong proficiency in Microsoft Excel required
- Experience in the A/E/C industry preferred
Benefits
- Health insurance, including an option with a Health Savings Account
- Dental insurance
- Vision insurance
- Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
- Disability insurance
- Life Insurance and Accidental Death & Dismemberment
- 401(k) Plan
- Retirement Counseling
- Employee Assistance Program
- Paid Time Off (starting at 16 days)
- Paid Holidays (9 days)
- Back-Up Dependent Care (up to 10 days per year)
- Parental Leave (up to 80 hours)
- Continuing Education Program
- Professional Licensure and Society Memberships
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