Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
About the role
- Executive Assistant providing administrative support to systems delivery team in Kuwait. Fluent in English and Arabic, managing documents and communication with stakeholders.
Responsibilities
- Focused on attention to detail, ensuring all Administration related objectives are compliant and completed
- Ensure the office environment remains organised, ensuring proper inventory of office supplies and equipment, as well as coordinating procurement activities as necessary
- Manage the receipt, distribution, and filing of incoming and outgoing documents (RFIs, submittals, drawings, etc.) related to each project
- Maintain accurate records of office expenses, project-related invoices, and general administrative costs, assisting in budget preparation and financial reporting
- Provide administrative support for project meetings, including preparing agendas, taking minutes, and tracking action items
- Coordinate with the project team to collect, review, and distribute documentation, ensuring compliance with company standards and project requirements
- Monitor and track document-related deadlines, ensuring documents are reviewed and approved within project timelines
- Prepare and maintain project-specific document registers and transmittals
- Develop and implement document management procedures to ensure all project documentation, including drawings, contracts, change orders, reports, and correspondence, are correctly classified, archived, and readily accessible
- Assist in tracking project milestones, ensuring timely submission of required documentation to stakeholders and regulatory bodies
- Assist with preparing, organising, and maintaining all necessary documentation for project audits and client inspections
- Liaise with Government Authorities, coordinate and track the issuance of project-related approvals, permits, and certifications
Requirements
- Fluent English and Arabic, written and oral
- Excellent communication and interpersonal skills
- Confident, pro-active and self-motivated with a positive attitude and desire to deliver high quality results
- Highly organised, with a meticulous attention to detail and proven administration experience
- Work well and accurately under pressure to meet deadlines
- Ability to multitask and know how to prioritise daily activities, while following the established procedures
- Comfortable with using IT communication and file sharing systems such as Word, Excel, Powerpoint, Teams, SharePoint, ShareFile etc
Benefits
- Excellent pay
- Benefits package that includes private medical care
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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