Hybrid Events Coordinator

at Ripple Effect

• Job title: Events Coordinator
• Job type: Part Time
• Experience level: Junior, Mid level
• Salary: $28 - $33 per hour
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Rockville, United States

About the role

• Events Coordinator for Federal Agencies coordinating and facilitating high-profile meetings and events while ensuring seamless execution of in-person, hybrid, and virtual events.

Responsibilities

• Provide logistics support for a variety of meetings, events, and conferences, ensuring timelines, and checklists are maintained.
• Provide direct event support, including managing venue requirements, signage, invitations, attendance tracking, and other requirements as needed.
• Adapt onsite planning and logistics skills to virtual platforms and environments; support speakers and attendees across formats.
• Coordinate cross-functional partners (facilities, AV, security, IT) and maintain clear, timely communication.
• Create and maintain project documentation, including run-of-show, production schedules, staffing plans, rooming lists, and contact sheets.
• Support registration operations: build forms, manage RSVP lists, monitor capacity, track special needs, and manage confirmations.
• Manage speaker and VIP logistics: schedule prep calls, collect bios/headshots, gather session titles/abstracts, and confirm AV needs.
• Ability to travel as needed, including occasional evening or weekend coverage for events.

Requirements

• Bachelor's Degree
• 2+ years of related professional experience
• Detail oriented with strong organizational skills, including experience planning and tracking the end-to-end progress of events logistics and drafting regular status reports for staff and leadership.
• Experience coordinating in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g. Zoom).
• Foundational knowledge of federal requirements (e.g. 508 compliance) to ensure agency is compliant with such regulations.
• Excellent verbal and written communications skills for face-to-face interactions with clients (including event speakers and attendees), co-workers, and leadership.
• Basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
• Basic knowledge of project and events management and design software such as Microsoft Planner, Microsoft Project, and Adobe CS.
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates).

Benefits

• competitive pay
• exceptional benefits
• a range of programs that support your work/life balance and personalized preferences