Hybrid Senior Associate, Payroll

at Revantage, A Blackstone Portfolio Company

• Job title: Senior Associate, Payroll
• Job type: Full Time
• Experience level: Senior
• Salary: $105,000 - $115,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Chicago, United States

About the role

• Sr. Associate, Payroll managing payroll operations and ensuring accurate processing for 2000 employees at Revantage, a Blackstone company. Utilizing Workday software for payroll management and compliance.

Responsibilities

• Process payroll data, including new hires, terminations, salary changes, and timekeeping information for its accuracy.
• Process termination, relocation and other special payrolls in keeping with company policies, federal, state and local regulations.
• Review and reconcile payroll reports to identify and resolve discrepancies or errors.
• Conduct investigation into potential errors and plan administration issues, including appropriate documentation and recommendations on necessary actions to resolve.
• Collaborate with HR, Finance, and other departments to ensure accurate payroll data and resolve payroll-related inquiries.
• Notify the Treasury team of wire funding needed for payroll and provide reports of upcoming payroll amounts for cash flow management.
• Liaison with third party processing company for timely and accurate filing, payment and reconciliation of all agencies required reporting.
• Subject matter experts and point of contact for timekeeping, tax, garnishment, payroll and time off program questions for employees and managers.
• Provide a consistent, high level of customer service and escalate as needed to seek resolution.
• Serve as the subject matter expert on Workday payroll and timekeeping and functionality.
• Utilize Workday to manage payroll processes, including payroll setup, data entry, and payroll calculations.
• Collaborate with HR technology team to modify and test any system enhancements, integrations, and upgrades related to payroll processing.
• Troubleshoot system issues, provide end-user support, and coordinate with Workday, ADP and PEO (Insperity) support teams as needed.
• Stay up to date on payroll regulations, tax laws, and compliance requirements.
• Ensure accurate and timely filing of payroll-related reports and tax filings.
• Prepare and distribute employee payroll statements and reports, such as earnings summaries, tax forms, and year-end documentation.
• Coordinate with auditors and respond to payroll-related audit inquiries.
• Maintain confidentiality of employee payroll information and adhere to data privacy and security standards.
• Identify opportunities to streamline payroll processes and improve efficiency through automation and system enhancements.
• Implement best practices and standardized procedures to ensure accuracy and consistency in payroll operations.
• Continuously monitor and evaluate payroll practices and systems, recommending improvements to enhance payroll accuracy, compliance, and employee experience.

Requirements

• Bachelor’s Degree in Human Resources or related fields
• Minimum of 5 years of multi-state payroll and tax experience
• Minimum of 1 year experience in WorkDay Timekeeping and Payroll highly preferred
• Minimum of 1 year experience in ADP Smart Compliance highly preferred
• Strong interpersonal skills and the ability to build relationships with stakeholders, including team members, management, external parties
• Highly proficient with Excel (Vlookups, Pivot tables, Formulas), PowerPoint, and Word
• Self-motivated with the ability to excel and be flexible in fast-paced, ever-changing environments
• Demonstrate analytical and problem-solving skills
• Exceptional organizational skills and attention to details.
• Extensive knowledge of applicable state and federal employment, wage & hour, and labor laws

Benefits

• Health insurance coverage
• Retirement savings plan
• Paid holidays
• Paid time off (PTO)
• Competitive salary
• Overall compensation
• 401(k)
• Hybrid Work Policy
• Productivity Hours – weekly meeting-free work time
• Summer Fridays
• Work From Anywhere Month
• In-house and external learning & development opportunities
• Generous health insurance and wellness benefits