Technical Operations Administrator assisting the technical operations team with aircraft engine reports and logistics. Collaborating with various departments for effective management and documentation of engine records.
About the role
- Operations Associate in a nonprofit supporting operational tasks and team culture. Managing multiple workstreams in a dynamic startup environment while helping to build infrastructure.
Responsibilities
- Maintain shared team Google Drive folder and ensure documents are properly organized
- Support processing of reimbursements, receipts, and other expenses
- Lead preparation for weekly team meetings, including developing of agendas, notetaking
- Provide operational support to PowerLines projects and teams as needed
- Lead preparation for weekly team close-outs and recaps
- Support drafting of role descriptions for new hires
- Support onboarding of new team members
- Support scheduling for Executive Director
- Support tracking of key contacts that Executive Director makes during external engagements and coordinate follow up
- Work with Executive Director on a regular basis to ensure that priorities and key tasks are completed
- Be several steps ahead of the Executive Director and anticipate challenges and opportunities for the organization
- Support building of organizational and team culture, including planning for team retreats, happy hours, and other team building events
- Support professional development opportunities for PowerLines team members
- Oversee fellowship and internship program
- Ensure PowerLines office space is well-maintained and conducive for team success
- Support research of funder prospects
- Support writing and development of grant proposals
- Identify and track metrics of impact and success
- Support development of annual PowerLines impact report
- Support planning and execution of logistics for events and convenings
- Coordinate travel and logistics for PowerLines team retreats and events
Requirements
- 0-3 years of experience in operations, project management, or a related field, preferably in a nonprofit, advocacy, or startup setting
- A “get stuff done” and “whatever it takes” mentality to deliver success
- Comfortable working in a fast-paced environment with tight deadlines
- Excellent organizational skills and attention to detail, as well as an ability to multitask and prioritize high-volume, high-priority initiatives
- Capacity to thrive in fast-paced, dynamic, and uncertain environments, including an ability to identify priorities and function independently
- A passion for PowerLines’ mission
Benefits
- unlimited PTO
- paid holidays
- health insurance
- 401k employer match
- sick leave
- health and wellness benefits
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