Production Analyst role in a tech company supporting day - to - day technology services. Collaborating with stakeholders and feature teams to enhance platform robustness and service management.
About the role
- Office and Administration Coordinator providing operational support to a Sydney financial services organization. Managing office operations, administrative tasks, and marketing activities.
Responsibilities
- Provide high-quality administrative and operational support to the CEO, executive team and broader team.
- Coordinate meetings and logistics, including board and committee meeting scheduling.
- Prepare, design, format, compile and circulate documents, presentations and meeting papers.
- Support board and committee paper preparation and uploads.
- Manage office operations, supplies, meeting room set-up and day-to-day office coordination.
- Answer office calls and triage enquiries professionally and promptly.
- Process Accounts Payable, including invoice entry, coding and allocation in Xero across relevant entities.
- Administer corporate credit card allocations and receipts in Xero, including follow-up of missing receipts.
- Prepare weekly payment runs and supporting schedules for review/approval.
- Support payroll administration, bank reconciliations and related finance processes (as allocated by CFO/finance team).
- Maintain a high standard of payment controls, including bank detail checking and approval process compliance.
- Support execution of marketing and brand activities across LinkedIn, website and other channels.
- Draft and prepare social media content, visuals and posts consistent with approved messaging and brand standards.
- Update website/news content and liaise with external website providers where required.
- Coordinate corporate sponsorship execution (e.g. ARITA), including logistics, collateral and timelines.
- Create and format presentations, invitations, flyers, capability statements and other marketing assets.
- Support event and conference planning, including registrations, invitations, attendee tracking and logistics.
Requirements
- Prior experience in an office management/office coordinator or marketing coordinator position with a professional environment required.
- An interest in using technology and AI advancements to streamline and strengthen processes. Working in partnership with colleagues, you will be interested in researching tools, platforms and systems that will improve ways of working.
- Exposure to social media marketing responsibilities and an interest in proactively promoting our client's business online/across several digital platforms.
- Xero experience is highly preferred.
- Accounts payable or bookkeeping experience highly preferable but not essential.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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