Digital Events Executive role at MA Business focused on managing webinars and digital events. Requires strong organizational and communication skills in a hybrid work environment.
About the role
- Event Coordinator overseeing weddings and event rentals at Orlando Science Center. Responsible for event logistics, vendor communication, and on-site management during events.
Responsibilities
- Event Coordinator oversees specified Orlando Science Center weddings and event rentals and will work with the Manager of Events to execute all events.
- Responsible for event coordination and logistics once the sales process has taken place.
- Includes, event set ups and breakdowns, communication between participating vendors, constant communication with clients, collection of rental fees, etc.
- Event Coordinator will be on site during events to manage load in process, work with clients, and work with the internal departments involved with all events.
- Works with clients to create set up for event space, recommend vendors, and assist in event planning.
- Conducts wedding rehearsals to go over details and allow clients to practice their entrance and exit for the ceremony.
- Directs set up crew in the placement of tables and chairs and direct vendors to their set-up locations and be available to answer any questions.
- Schedules the load in of all vendors, confirms any table and power needs, and confirms any wedding/event details.
- Maintains a safe a secure environment during events, communicating any concerns taking place during events, to onsite House Manager or vendors.
- Keeps running tally of event related costs when working with clients to collect final payment for event and event needs prior to event date.
- Creates and maintains event production schedules including information on vendor load in, special needs for event, and expected timelines.
- Production schedules are shared with the building to communicate all event needs.
- Empowered to act as on-site decision maker during afterhours events.
- Performs any other related tasks as assigned.
Requirements
- Event Coordinators should be enrolled currently or have taken college level courses relating to event and wedding management.
- N/A
- Events Coordinator should have at least one year of educational events/wedding experience or one year of professional meetings and events experience.
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