Senior Administrator providing vital administrative support to brokers and clients in Commercial Real Estate. Involves marketing efforts, transaction communication, and project management in a dynamic environment.
About the role
- Service Administrator managing various administrative functions including customer inquiries and invoicing for Liebherr USA. Ensures smooth operations and excellent customer support within the organization.
Responsibilities
- Operates telephone business equipment to relay incoming, outgoing, and interoffice calls
- Supplies general information to callers and records messages
- Updates internal telephone lists
- Interacts with customers to provide information in response to inquiries about products and services
- Files correspondence, invoices, receipts and other via online scanning system
- Locates and removes material from files when requested
- Receives and distributes incoming mail to each department
- Receives invoices for service processes, reconciles purchase orders and delivery tickets with invoices, and enters invoice numbers and purchase orders into service processes
- Processes copies for files and project folders, and submits to Accounting for payment
- Provides direct assistance to Field Service Manager with customer inquiries, LWE requests, and any other items which need immediate assistance in the absence of Field Service Manager or Service Administrator Lead
- Prepares weekly reports for all service processes as well as weekly invoices processed
- Prepares all service processes for invoicing
- Retrieves all documentation for completed processes
- Drafts according to service intervention type and completes the invoicing procedure
- Mails all invoices to customers with proper backup
- Completes all warranty claims to the factory using the LISA II system
- Uses word processor / computer to type reports, forms and other material from rough draft or corrected copy
- Operates keyboard to input and verify data before printing
- Oversees the maintenance of quality standards through visual and mechanical inspection methods
- Oversees the handling and disposing of hazardous wastes, such as toner, and similar material
Requirements
- High school graduate or GED
- At least two to three (2-3) years of experience in an administrative setting
- Demonstrated initiative to visualize, organize, manage, and complete projects in individual and group settings
- Ability to interface with all levels of staff
- Demonstrated ability to handle confidential information
- Proficiency in PC based word processing and spreadsheets
- Ability to multi-task while completing work in a competent and professional manner
Benefits
- Major medical, dental and vision insurance
- 401K plan with company match
- Paid vacation and personal days
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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