Hybrid Executive Assistant

at LADbible Group

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, London, United Kingdom

About the role

• Executive Assistant providing outstanding C-suite level support at LADbible Group. Manage complex schedules, coordinate travel, and ensure the Executive team operates efficiently.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements and itineraries across multiple time zones.
• Respond to meeting requests, redirect them when appropriate, set agendas, and follow up on action items.
• Act as a liaison between executives and their teams, serving as a professional and approachable representative.
• Prioritise the well-being and success of the Executive team in every decision made.
• Ensure the entire Executive Team and the Founder/CEO are operating efficiently and seamlessly.
• Build strong relationships with key external stakeholders, ensuring all client-facing interactions are of the highest professionalism.
• Plan and organise client-facing events, including managing the O2 suite, overseeing ticket distribution, and serving as the primary point of contact for event logistics.
• Establish and maintain an efficient and confidential filing and retrieval system for all documents relevant to the Executive team.
• Provide comprehensive and ad-hoc support to the team and the overall organisation.

Requirements

• Proven experience as an Executive Assistant supporting multiple executives in a fast-paced environment
• A deep understanding of LADbible Group and enthusiasm for its future and trajectory
• Comfortability to work in accordance with the Executive team’s diary and being in the office four days a week, or as needed
• Flexibility to travel and work outside of core hours when required, sometimes at short notice
• The ability to adapt quickly to changes in priorities and communicate adjustments effectively
• Strong event planning and coordination experience, ideally in high-profile or client-facing settings
• The ability to maintain strong relationships and clear communication with internal and external stakeholders
• Exceptional attention to detail and organisational skills to manage multiple requests efficiently
• A high level of professionalism, discretion, and interpersonal skills.

Benefits

• Exceptional C-suite level support
• Flexibility and proactiveness
• Professional development opportunities