Hybrid Controller, Administrative Tasks, Real Estate

at Kiko

• Job title: Controller, Administrative Tasks, Real Estate
• Job type: Part Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Tech skills: ERP
• Location requirements: Hybrid, Berlin, Germany

About the role

• Team member managing financial and administrative processes in Finance & Real Estate at KIKO Milano in Berlin. Focusing on keen detail in rental and financial workflows.

Responsibilities

• Operating costs (service charge) management: Review of service charge statements, assessment of disputes, and communication with landlords and external service providers
• Rent accounting: Monitoring and verification of ongoing rent payments, including indexation adjustments
• Financial handling of lease agreements: Preparation and verification of invoices related to rent-free periods and construction cost subsidies (BKZ)
• Payment management: Administration and monitoring of direct-debit processes for rent payments
• Turnover-based rents: Maintenance and submission of turnover reports and follow-up on turnover-dependent lease agreements
• Cost and PO tracking: Monitoring open Purchase Orders (POs), tracking expenses, and reconciling with Finance and Controlling
• Document management: Maintaining and updating templates and approval processes
• Security deposits and guarantees: Management and monitoring of deposits, guarantees, and other security instruments
• Expansion & store support: Supporting new store openings with all administrative and financial matters related to lease agreements and payments

Requirements

• Completed commercial/vocational training (e.g., real estate clerk, office administrator, industrial clerk) or an equivalent qualification
• Initial professional experience in property management, finance, accounting, or real estate administration is an advantage
• Proficient in MS Office, especially Excel; knowledge of ERP/accounting systems is desirable
• Structured, conscientious, and solution-oriented working style with a high degree of personal responsibility
• Good understanding of financial and contractual contexts (e.g., rent and service charge accounting, indexations)
• Strong communication skills when dealing with landlords, service providers, and internal departments
• High service orientation, reliability, and discretion when handling sensitive data
• Excellent German language skills (written and spoken); English skills are a plus

Benefits

• 50% employee discount on our products
• Competitive salary
• Global training and support from an engaged team
• Development opportunities