Business Events Manager designing and delivering high - profile events for ISCC's sustainability initiatives. Collaborating with stakeholders and managing complex projects across diverse formats.
About the role
- Event Coordinator managing 20-30 events annually for City & State. Responsible for event planning, speaker coordination, and marketing efforts.
Responsibilities
- Create Website for events
- Create Eventbrite/Zoom Pages
- Continuously Track Attendance
- Post-event website updates
- Assist in all areas of Marketing/Promotion to grow the audience for each event
- Responsible for coordinating and updating all promotional emails, sending out post-event email, and posting event recording
- Collecting Speaker Bios/Photos
- Adding bios & photos to Airtable & website
- Initial Speaker Email sent with event details
- Contact information collected
- Sending out Zoom links
- Confirming details with speakers
- Creating/Updating Run of Show
- Writing Script for Emcee
- Coordinating Practice Sessions for Speakers
- Finding moderators for all panels and assisting them with organizing prep sessions
- Ordering supplies, awards, and coordinating messenger services to and from events
- Updating sales team on registration numbers
- Keeping track of registration lists
- Updating attendee list post-events with details
- Responsible for on-site set up and day before preparation, including helping prepare event materials such as badges, signage, and printed collateral
- Responsible for storing all supplies and making sure they arrive on time to all events
- Provide day-to-day administrative support to the events team
Requirements
- Bachelor’s degree or its equivalent required
- Minimum 2-8 years of related experience in event planning, community development, or educational programming
- Excellent customer service orientation with ability to build and foster relationships with diverse constituencies
- Strong communication and interpersonal skills, including proficient writing and computer skills, and strength in analytical and reasoning skills
- Ability to work effectively in a fast-paced, team-based, service-oriented environment
- Ability to exercise good judgment, work productively under deadlines, and carry out multiple tasks with minimal supervision
- Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties, while maintaining a high level of customer service and professionalism in a fast-paced environment
- Ability to successfully represent the company to high-profile event stakeholders
- Computer literacy, including proficiency in the Microsoft Office Suite
- Desire to work in a collaborative environment that values teamwork, innovation, creative problem-solving, and community engagement
- Must be able to work at all events, including sometimes evenings, as event schedule dictates.
Benefits
- Medical, dental, and vision insurance plans
- 401(k) retirement plan with company match
- Open time off policy
- Twelve weeks paid parental leave
- Supportive, collaborative teams
- Unique opportunity to help government officials from a private sector company
- Expansive learning and development opportunities
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