Hybrid Events and Operations Coordinator

at Cloudforce

• Job title: Events and Operations Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: £35,000 - £45,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, London, United Kingdom

About the role

• Events & Operations Coordinator responsible for events coordination and marketing support in the UK & Europe. Hands-on role within a fast-growing team in London, UK.

Responsibilities

• Act as the primary point of contact for UK & Europe events.
• Build and maintain event plans: timelines, owners, logistics checklists, and status updates.
• Coordinate venues, vendors, sponsorship deliverables, attendee logistics, and on-the-day requirements.
• Manage event administration: collect quotes, raise and track purchase orders or approvals, and ensure invoices are submitted and paid on time.
• Capture actions and follow-ups post-event and keep stakeholders aligned.
• Coordinate press releases and announcements: gather inputs, manage timelines, route drafts for review and approval, and ensure distribution steps are completed.
• Coordinate customer stories and case studies: schedule interviews, manage stakeholder follow-ups, track approvals, and keep the process moving.
• Support marketing administration (e.g., coordinating assets, scheduling support, keeping trackers up to date) in partnership with the US-led marketing team.
• Manage the VP's calendar and meeting scheduling with high reliability and good judgment.
• Schedule team meetings and client/internal workshops, including rooms, agendas, attendees, pre-reads, and notes or actions where helpful.
• Keep meeting logistics tight: confirmations, reminders, follow-ups, and action tracking.
• Coordinate UK in-office days with the team, agreeing weekly patterns, communicating clearly.
• Plan team lunches, outings, and simple culture-building moments that help new joiners feel integrated and connected.
• Provide light office coordination: suppliers, basic office needs, and meeting space readiness.

Requirements

• Experience: 2–3 years of demonstrated coordination, organisational, or project support experience, ideally across events, marketing, or executive support.
• Ownership mindset: You take responsibility, are proactive, and care about getting things done well.
• Organisational ability: You can hold multiple workstreams, keep plans and trackers current, and ensure nothing falls through the cracks.
• Communication: You're clear, professional, and confident liaising with vendors, internal stakeholders, and leadership.
• Judgment: You know when to act independently and when to escalate.
• Energy & team orientation: You're positive, proactive, and genuinely enjoy being part of a team. You help set the rhythm and tone for the UK office.
• Comfort with ambiguity: We're a growing team. You'll need to be comfortable shaping how things work rather than following a fixed playbook.

Benefits

• Annual leave: 27 days plus bank holidays, plus 3–4 additional days off over Christmas.