People & Office Coordinator supporting HR and operations at wellness brand Create Wellness. Collaborating closely with leadership and managing employee experience and office logistics in a hybrid setting.
About the role
- People Operations Apprentice ensuring administrative management of employees at Contentsquare. Focus on onboarding to offboarding processes and reliability of HR data.
Responsibilities
- Handle the administrative management for new hires (DPAE, creation of files in the HRIS, enrollment in health insurance and retirement plans, welcome documents, employment contracts).
- Coordinate administrative actions with internal teams (IT, Office Management) to ensure a smooth onboarding experience.
- Monitor and manage day-to-day employee lifecycle events (contract amendments, specific leave requests, various certificates, occupational health visits).
- Serve as the primary reactive point of contact for employees on HR administrative questions and requests submitted via our ticketing tool, JIRA.
- Actively participate in the monthly payroll process by ensuring the timely and accurate collection, verification, and transmission of Variable Pay Elements (VPE) to the Payroll team (absences, bonuses, leave, etc.).
- Manage the full administration for separations initiated by the employee or by mutual agreement (resignations, end of trial periods, and negotiated terminations – ruptures conventionnelles).
- Assist the People Business Partner (PBP) team, Legal team, and Payroll team with more complex processes (redundancies/dismissals and litigation cases), including preparing correspondence, calculations, and thorough documentation/archiving.
- Contribute to the administration and improvement of our Workday HRIS (profile updates, workflow management, testing new features).
- Ensure the quality, integrity, and reliability of data entered into the HRIS, which is essential for payroll, legal compliance, and reporting.
- Document and update HR administrative procedures (including payroll and offboarding processes) to ensure operational compliance and efficiency across an international scope.
- Support PBPs on critical and sensitive employee matters, ensuring compliance and accuracy; contribute to preparing key materials for PBP/Legal/Payroll use and ensure processes run smoothly through strong anticipation and responsiveness.
Requirements
- You are pursuing a Master 1 (M1) or Master 2 (M2) in Human Resources, Labor Law, or Management.
- Knowledge of and interest in French labor law and personnel administration.
- Excellent proficiency with office tools (Excel is mandatory).
- Prior experience or knowledge of an HRIS (ideally Workday) is a strong asset but not mandatory.
- Fluent English (written and spoken) is essential for our international environment.
Benefits
- Virtual onboarding, a Hackathon, and various opportunities to interact with your team and global colleagues both on- and offsite each year
- Flexible work arrangements: hybrid and remote work policies
- Generous paid time-off policy (specifics vary by location)
- Lifestyle allowance
- A Culture Crew in every country we operate in to coordinate regular activities for employees to connect and bond outside of work
- Every full-time employee receives stock options, allowing them to share in the company’s success
- Multiple Employee Resource Groups that provide safe spaces for individuals who share common identities, experiences, or allyship to connect, support one another, and advocate for relevant issues
- Additional benefits tailored to each country
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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