Purchasing Manager at Wilson Appliance leading purchasing functions across various products. Collaborates with Sales and Accounting to ensure accurate and timely purchasing operations.
About the role
- Procurement and Insurance Specialist overseeing card program and purchasing operations for Community Partners in Los Angeles. Collaborating with teams and vendors to maintain compliance and efficiency.
Responsibilities
- Monitor, process, reconcile, and approve all P-Card accounts: account set-up and closing, set/monitor account dollar limits and all other account controls.
- Ensures that purchasing card transactions comply with all applicable policies and procedures, as well as local, state, and federal regulations.
- Monitors P-Card activity by investigating unusual patterns and analyzing expenditures; provides statistical data upon request.
- Establishes appropriate card restrictions and revokes cards when required under Community Partners terms and conditions.
- Communicates with cardholders on any questionable charge and clarifies all issues with internal and external team members.
- Train procurement card holders and troubleshoot procurement card issues as they arise.
- Administers procurement card contracts with cardholders and departmental supervisors.
- Monitor, process, reconcile, and approve purchasing activities, including fulfilling procurement requests for goods and services and maintaining the current purchasing vendor portfolio.
- Implement the cell phone program, travel and other programs including employee communication and vendor relationship management.
- Act as a liaison between stakeholders and vendors, ensuring timely and efficient communication and resolution of any issues.
- Be well versed on Community Partner policies and procedures related to the procurement of goods and services.
- Work with the contracts team to process monthly lease payments for core business operations and fiscally sponsored projects, including monthly billing and reconciliation.
- Provide excellent customer service to internal and external stakeholders regarding purchasing. Answer purchasing questions, troubleshoot issues, and communicate requirements based on policy and relevant compliance standards.
- Assist with certificate of insurance requests and claim processing.
- Support state and municipal registration renewals, including special events registration
- Provide guidance, support, and technical assistance to stakeholders, both internal and external, related to Community Partners systems, policies, and procedures.
- Maintain documents and record-keeping in accordance with organization policies and procedures.
- Perform other duties and projects as may be necessary or as assigned.
Requirements
- A minimum of 3 years of procurement and purchasing experience
- Experience in nonprofit organizations preferred
- Bachelor’s degree or equivalent experience and/or education, preferred
- Proficient in Microsoft Office suite, and familiarity with accounting and HR software.
- Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the institution, as well as with vendors and others.
- Ability to demonstrate sensitivity to and appreciation for diverse viewpoints, different communication styles, and diverse colleagues and partners.
- Ability to communicate complex compliance issues in simple, understandable terms.
- Ability to perform moderately complex financial and data analysis and customized reporting.
- Must have excellent organizational and interpersonal skills, be highly attentive to detail, and be able to administer multiple projects simultaneously.
- Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
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