Executive Assistant supporting P&C Marketing team at USAA. Managing schedules, communications, and ensuring efficient operation of executive leadership in a dynamic environment.
About the role
- Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
Responsibilities
- Manage executive’s calendar and scheduling
- Plan all aspects of Executive’s travel
- Coordinate and lead preparation for all Senior Leadership meetings
- Collate briefing documents for Executive meetings
- Process expense reports, requisitions and new hire needs
- Assists with special projects
- Effectively interact with all stakeholders
- Arrange all aspects of department gatherings
- Create professional PowerPoint presentations
- Enter all invoices and create PO’s to ensure timely payment to Vendors
- Field incoming phone calls, follow-up and resolve appropriately
- Maintain a variety of department lists
- Handle time-clock issues for the department
Requirements
- 5 years of experience coordinating projects or supporting at work at an executive-level
- Bachelor’s degree or equivalent years of work experience
- History of maintaining confidentiality in working with private and sensitive information
- Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint)
- Strong organizational and time management skills
- Strong interpersonal skills; team player
- Excellent verbal and written communication skills
- Demonstrated ability to take initiative and work independently
- History of balancing multiple priorities simultaneously
- Flexible approach to work
- Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
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