Accounts Payable Specialist responsible for processing vendor payments and reconciling financial records. Coordination with banks and internal teams to resolve payment discrepancies.
About the role
- Senior Accounts Payable Assistant processing supplier invoices at A. M. Castle & Co., a leader in the metals service center industry. Responsible for timely and accurate invoice processing while ensuring compliance with company policy and guidelines.
Responsibilities
- Process supplier invoices billed in a timely and accurate manner in accordance to the company policy and departmental guidelines.
- Reviews all invoices for appropriate documentation, approval signatures, and correct general ledger account coding, completeness and accuracy prior to entering into accounting system.
- Identifies discrepancies, resolves and corrects errors involving invoice coding.
- Communicates with various departments to resolve any discrepancies regarding differences between invoices and purchase orders.
- Processes invoices by entering invoice data in accounting system including all the sub ledger accounts that will be affected according to policy and pre-established procedures.
- Corrects data entry errors in a timely manner.
- Ensures all hardcopy/electronic invoices are coded appropriately and forwarded to the necessary departments for approval.
- Prepares monthly reports and reconciles monthly account statements with invoices received.
- Responds to various verbal or written requests from suppliers regarding payment of invoices.
- Files and retrieves invoices as requested or needed.
- Performs other duties as assigned.
- Provides guidance and direction to lower-level team members by operating as a lead resource within assigned function.
- Takes a lead role on projects.
- Resolves complex issues ensuring appropriate and timely resolution.
- Makes decisions to refine and improve practices.
Requirements
- High School Diploma or GED
- Two years of experience in similar role
- Demonstrates solid working knowledge of Microsoft Applications, including Word & Excel
- Effective communication skills both written and verbal
- Demonstrated problem solving skills
- Experience with Oracle a plus
- High degree of accuracy and attention to detail
- Must possess strong organizational, planning and time management skills
Benefits
- medical
- dental
- vision
- 401K match
- disability benefits
- tuition reimbursement
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