Executive Assistant supporting leadership at Women Building Peace in Salt Lake City. Manages communications and ensures the director is fully prepared for engagements.
About the role
- Executive Assistant to COO in a hybrid work environment at Bearpaw GmbH. Organizing information, managing projects, and enhancing operational efficiency.
Responsibilities
- Information hub: You collect, filter, and distill all relevant information for the COO and ensure the COO always has the right data on hand.
- Project management: You track the most important projects, ensure accountability for follow-ups, and keep blockers off the COO’s desk.
- Structure & routines: You design the COO’s calendar so that leadership and strategic steering are the focus — not firefighting.
- Communication interface: You prepare meetings (before and after), create decision-making materials, and ensure tasks are implemented by the team.
- CEO radar: You manage the interface between COO and CEO — ensuring both receive the right information at the right time.
- Process architect: You document and improve core processes so we operate more sustainably, efficiently, and profitably.
Requirements
- Degree (Business Administration, Economics, Supply Chain, or similar) or equivalent experience — ideally with a focus on finance or project management.
- 2–4 years of professional experience in a demanding environment (e.g., consulting, finance, start-up, operations).
- Strong analytical skills, excellent at organizing and structuring.
- Excellent communication skills — able to distill complex information concisely.
- Confident and assertive, while also empathetic in interactions with others.
- Hands-on mentality: You see what needs to be done and take action.
- Enjoy working in a dynamic, changing environment with a fast pace and high expectations.
Benefits
- Money isn’t everything? With us you receive a monthly voucher for our high-quality products and benefit from exclusive discounts with many well-known partners.
- Trust-based working hours and flexibility are part of our culture — we focus on your results, not the hours you work. Remote work is possible depending on the role, with up to 100% home office — except for mandatory events.
- Long-term employment: permanent contracts and up to 30 days of vacation help you balance work and life.
- Monthly coaching sessions with your team lead give you the opportunity to continuously improve your skills and develop your career.
- Regular team and company events promote exchange and strengthen our cohesion.
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