Hybrid Executive Assistant – UK&I Legal Director

at Royal BAM Group

• Job title: Executive Assistant – UK&I Legal Director
• Job type: Part Time
• Experience level: Lead
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, London, United Kingdom

About the role

• Executive Assistant providing high quality administrative support to UK&I Legal Director at BAM. Manage communications, schedules, and logistics to enhance operational efficiency.

Responsibilities

• Manage the Legal Director’s diary, arranging internal and external meetings
• Screen and prioritise communications (e.g. emails and other requests)
• Ensure timely and accurate communication across the Legal function
• Track key dates, governance deadlines and routine deliverables for the Legal Director
• Chase actions, reminders and inputs from internal stakeholders
• Maintain oversight of recurring rhythms and ensure all associated activities are maintained
• Schedule meetings, workshops and events, ensuring all logistics are in place
• Prepare and organise agendas, materials and pre reads as required
• Take minutes, track actions and follow up with relevant stakeholders
• Coordinate travel arrangements (domestic and occasional international)
• Prepare itineraries and ensure all documentation is in place
• Manage last minute changes with calm and professionalism
• Maintain filing systems — digital and physical — for legal documents, confidential files and correspondence
• Support document formatting, proofreading and basic drafting
• Ensure secure handling of sensitive legal and governance information
• Process expenses and raise purchase orders
• Support invoice tracking, coding and approval processes in line with policy
• Provide general administrative support to the wider Legal team as required
• Assist with onboarding documentation, induction logistics and coordination for new joiners
• Support Legal team events, engagement activities and training sessions

Requirements

• Previous experience in an EA/PA, team assistant or administrative role, ideally in a professional services, legal or corporate environment
• Strong organisational and diary management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams)
• High degree of integrity, confidentiality and discretion
• Strong attention to detail and ability to manage multiple tasks calmly and effectively

Benefits

• Competitive salary
• Company Car or Car allowance
• A wide range of family friendly policies
• 8% matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development
• Flexible benefit pot