IT Asset & Inventory Analyst handling procurement and inventory management for IT assets. Responsible for administrative tasks, vendor relations, and maintaining records.
About the role
- Procurement and Supply Chain Coordinator managing logistics and supply chain processes for Aqua Expeditions. Leading procurement and compliance in marine equipment and inventory management.
Responsibilities
- Responsible for the logistical process (quotation, purchase, and delivery materials, spare parts, supplies, consumables, supply chain activities and contracting maintenance and catering services).
- Purchasing spare parts, and controlling the spare parts and materials inventory from Aqua Expeditions´ vessels and land-based facilities, ensuring the efficient use of allocated resources, within the corresponding budget.
- Ensure compliance with national and international legislation related to import and export of materials for vessels and land-based facilities.
- Lead budget preparation for vessel supplies and CAPEX; monitor expenditures continuously to ensure efficient resource allocation and identify cost-saving opportunities through strategic sourcing.
- Act as the primary liaison between vessels, technical managers, and suppliers to manage the full purchasing lifecycle—from requisition review and quotation analysis to PO issuance and invoice matching.
- Negotiate pricing and commercial terms with global suppliers; maintain a robust vendor database and proactively source new partners to optimize service quality and costs.
- Oversee international freight forwarding and customs clearance to ensure on-time delivery of critical spare parts and provisions to vessels worldwide.
- Utilize DeepBlue software to maintain real-time tracking of spare parts and consumables; conduct annual physical audits of vessel and land-based stocks to ensure data accuracy.
- Provide dedicated logistical support during dry dock and major maintenance periods, prioritizing urgent requirements to minimize vessel downtime.
- Ensure all procurement activities align with international maritime legislation, export/import regulations, and Company Quality & Safety manuals.
- Deliver regular status reports to the Technical Director, manage supplier evaluations, and implement corrective actions following internal or external audits.
Requirements
- Degree in Business Administration or Engineering
- 5 + years in maritime industry ( logistics work), ideally in Yacht /Cruise Companies.
- Advanced English / Spanish
- Logistics process optimization.
- Data Analysis and budget management.
- Good understanding of marine technical equipment, spare parts, consumables, and vessel maintenance supply processes.
- Familiarity with international logistics, freight forwarding, with strong communication and organizational skills.
- Supply Management ERP Management (DeepBlue, others)
- Maritime Regulations knowledge (MARPOL; SOLAS; IMDG;ISM; ISO)
Benefits
- Professional development opportunities
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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