Senior Administrator providing vital administrative support to brokers and clients in Commercial Real Estate. Involves marketing efforts, transaction communication, and project management in a dynamic environment.
About the role
- Senior Administrator providing high-level executive support within Assurance team at nationally ranked CPA firm. Collaborating with leaders and managing key projects within a dynamic and fast-growing environment.
Responsibilities
- Provide high level executive support to several leaders based in Texas, working independently and proactively managing workloads and project timelines.
- Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
- Handle professionally sensitive and confidential business matters and assist with special projects.
- Coordinate travel (US and International) arrangements, including transportation, lodging and itinerary planning and management/submission of expense reports.
- Act as a liaison between the executives and other departments, clients and external stakeholders.
- Establish and maintain a rapport with internal global clients and vendors.
- Assist with event coordination (virtually or in-person) and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
- Work closely with other administrative assistants to complete all projects.
- Prepare/submit expense reports, manage email and utilize critical thinking to solve problems.
- Manage special projects as assigned by the executives.
- Collaborate frequently with the Executive Assistant to the firm’s COO and Managing Partner.
Requirements
- Minimum of five years of executive level (C-level) executive support experience, preferably within a professional services firm.
- Bachelor's degree from an accredited college/university or equivalent work experience.
- Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with PowerBI & ClickUp.
- Ability to work a flexible schedule and overtime as needed
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Able to consistently demonstrate high quality in work and relationships.
- Proactive and able to anticipate the needs of the executives.
- Ability to adapt to changing priorities.
- Ability to work independently and as part of a team.
- Ability to work in a fast-paced environment.
- Ability to maintain a high level of professionalism at all times.
Benefits
- Medical, Dental, and Vision Insurance on the first day of employment
- Flexible Spending Account and Dependent Care Account
- 401k with Profit Sharing
- 9+ holidays and discretionary time off structure
- Parental Leave – coverage for both primary and secondary caregivers
- Tuition Assistance Program and CPA support program with cash incentive upon completion
- Discretionary incentive compensation based on firm, group and individual performance
- Incentive compensation related to origination of new client sales
- Top rated wellness program
- Flexible working environment including remote and hybrid options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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