People & Office Coordinator supporting HR and operations at wellness brand Create Wellness. Collaborating closely with leadership and managing employee experience and office logistics in a hybrid setting.
About the role
- Global People Operations & Systems Specialist at Anthesis, focusing on HRIS efficiencies and data management processes. Collaborate with cross-functional teams in a hybrid work model.
Responsibilities
- Maintain high standards across end-to-end global employee lifecycle processes (onboarding, employee changes, offboarding).
- Oversee data accuracy and structural integrity within the HRIS (HiBob), making central updates when organisational changes occur.
- Ensure consistency of approval flows and team structures within the ATS (Pinpoint) in collaboration with Talent Acquisition.
- Monitor adherence to global process standards across local People teams.
- Maintain and continuously improve global onboarding documentation and system workflows.
- Coordinate system access and permissions related to employee movements.
- Support offboarding processes, ensuring documentation, system updates and compliance requirements are completed accurately.
- Contribute to a smooth, compliant and positive employee transition experience.
- Own day-to-day HRIS (HiBob) and ATS (Pinpoint) administration and optimisation.
- Audit employee data regularly to ensure accuracy, compliance and reporting reliability.
- Manage system permissions and user access groups across People systems.
- Conduct system testing in Sandbox environments before production rollouts.
- Lead new feature implementations and enhancements within HRIS and ATS platforms.
- Act as primary liaison with system providers (renewals, issue resolution, invoicing coordination with Finance).
- Support integration projects involving People systems and other internal platforms.
- Provide reporting and dashboards for People, Finance and Board-level audiences.
- Support the Global Head of People and People Operations & Systems Lead with advanced people analytics.
- Translate data into actionable insights for senior leadership and Board reporting.
- Contribute to workforce planning, organisational health tracking and DE&I data initiatives.
- Ensure employee data updates in HRIS are timely and accurate to support local payroll processing.
- Coordinate with payroll providers, EOR partners, benefits vendors and background screening providers.
- Support process alignment between People, Finance and external providers to ensure operational accuracy.
- Support documentation compliance across regions, ensuring alignment with local legislation and company standards.
- Assist in audits and regulatory reporting.
- Contribute to updates of global people policies and procedures.
Requirements
- Proven experience in a People Operations role within a global or matrixed organisation.
- Strong hands-on ownership of an HRIS (HiBob highly valued).
- Advanced Excel and data modelling skills.
- Comfortable working cross-functionally with Finance and IT, understanding the importance of data integrity.
- Fluent in business English and Spanish.
- Exceptional attention to detail — you notice what others miss.
- Structured and organised — you bring clarity to complexity.
- Curious and improvement-driven — you don’t just maintain systems, you enhance them.
- High level of discretion and integrity.
- Able to analyse people data and translate it into meaningful insights for different audiences.
Benefits
- A **stable and well-defined working environment**, with a clear role, a high level of autonomy, and the opportunity to contribute to improving processes and ways of working at a global level.
- A **flexible working model**, combining remote work with the option to work from our offices in **Barcelona, Madrid or Manlleu**.
- The opportunity to work within an **international organisation**, collaborating with multicultural teams and engaging directly with senior leadership.
- **Stability and long-term professional development** within a growing global consultancy, with a role that supports the ongoing evolution of our people and organisational models.
- **Continuous learning and development opportunities**, including training, leadership development and learning spaces aligned with the evolution of the role and business needs.
- An **inclusive and respectful working environment**, where diversity and equal opportunities are embedded in the way we work.
- **Flexible holiday policies**, including an additional day off for your birthday, and measures designed to support work-life balance.
- Access to **corporate benefits aligned with Anthesis’ B Corp™ model**, with initiatives focused on physical and mental wellbeing.
- A **culture of recognition**, valuing contribution, impact and behaviours aligned with our organisational values.
- The opportunity to take part in **corporate volunteering initiatives** and activities that strengthen team connection and a sense of belonging.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
HR Project & People Manager responsible for EOR projects in Germany, managing onboarding, offboarding, and employee relations. Collaborating with international teams and supporting management tasks.
Stylist at Free People driving sales through genuine customer interactions. Engaging with customers, sharing product knowledge, and maintaining store standards.
Stylist providing a genuine customer experience at Free People store. Engaging customers with personalized product knowledge and driving sales through brand representation on the sales floor.
HR People Specialist at Dura - Line focusing on HR operations like onboarding and employee engagement in a manufacturing setting. Ensuring smooth employee experience from onboarding to payroll processes.
Human Resources Manager managing career processes and payroll for public service agents in Rillieux - la - Pape. Collaborating with administration and ensuring compliance with regulations.
Human Resources Manager overseeing personnel administration and HR functions for a sustainable food company. Managing contracts, payroll preparation, and supporting integration and training processes.
Stylist providing genuine experiences to customers at Free People store. Engaging with customers, sharing product knowledge, and collaborating with the team to drive sales.
A Stylist at Free People drives sales through genuine customer interactions and brand representation. Collaborating with the team to enhance store experience and visual standards.
People Partner within the People Team shaping and delivering people strategy for business performance. Collaborating to drive talent development and cultural alignment in a hybrid work environment.