Executive Assistant supporting senior leadership in administrative tasks and project management at Kroll. Collaborating with remote teams and managing operational efficiencies in a hybrid work environment.
About the role
- Executive Personal Assistant managing schedules and logistics for Co-CEO at Aleph Alpha. Supporting a fast-paced environment in AI innovation for governmental institutions and large enterprises.
Responsibilities
- Strategic and proactive calendar management to anticipate conflicts, prioritize commitments, and ensure the Co-CEO is always prepared and on schedule
- Coordinate domestic and international travel (commercial and private), including itineraries, visas, accommodation, and ground transportation
- Prepare meeting materials, presentations, and pre-reads; attend key meetings, document action items, and track progress across multiple workstreams
- Manage communications (email, calls, texts), draft responses, prioritize urgent matters, and ensure timely and professional correspondence
- Manage, reconcile, and submit detailed expense reports
- Handle personal logistics (appointments, reservations, gift sourcing, event planning) with discretion and flair
- Take ownership of tasks and projects from inception to completion with a high degree of independence, proactively implementing solutions
- Work seamlessly with the Co-CEO’s existing support team to ensure coordinated coverage, information sharing, and a unified approach to executive support
Requirements
- Advanced proficiency in German and English
- Proven experience as a Personal/Executive Assistant supporting founders, C-suite executives, and/or high-net-worth individuals in a demanding, fast-paced environment
- Proven self-starter mentality: track record of independently driving tasks, anticipating needs, and delivering results with minimal supervision; proactively identify potential challenges and resolve issues ahead of time
- Exceptional organizational skills: meticulous attention to detail; capable of managing multiple complex projects simultaneously while solving problems creatively and independently
- Strong communication skills: confident in verbal and written communication, with the ability to interface professionally with senior internal and external stakeholders
- Adaptability: excels in fast-paced environments where priorities shift rapidly, maintaining composure and focus under pressure
- Exceptional discretion and confidentiality: utmost integrity and the ability to handle sensitive professional and personal information with absolute discretion are non-negotiable
- Tech proficiency: high proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Team-oriented: a supportive and collaborative partner to the broader executive support team
Benefits
- 30 days of paid vacation
- Access to a variety of fitness and wellness offerings via Wellhub
- Mental health support through nilo.health
- Substantially subsidized company pension plan for your future security
- Subsidized Germany-wide transportation ticket
- Budget for additional technical equipment
- Flexible working hours for better work-life balance and hybrid working model
- Virtual Stock Option Plan
- JobRad® bike lease
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant at Cox Automotive providing comprehensive support to VPs. Managing schedules, travel, and team coordination in a dynamic environment.
Executive Assistant delivering comprehensive support to three Executive Leaders at Milliman's IntelliScript. Managing schedules, travel, and communication while enhancing operational efficiency with AI tools.
Secrétaire managing financial aid for students within the MESR in Lille. Responsible for overseeing administrative tasks and communications in support of student financial aid regulations.
Executive Assistant at Xsolla managing complex calendars and international travel logistics for the leadership team. Supporting strategic initiatives, team operations, and executive communications in a fast - paced environment.
Executive Administrator providing advanced, confidential administrative support to the CEO and executive leadership team at AIS Insurance Specialists in Irvine, CA. This hybrid role involves office presence and a focus on executive operations and communication.
Executive Assistant providing high - level administrative support to senior leadership in an investment firm focused on acquiring lower - middle - market businesses. Anticipating needs and coordinating complex tasks in a fast - paced environment.
Executive Assistant providing high - level support to the CFO and Executive VP of Financial Lines at WSP. Handling complex scheduling, travel coordination, and executive communications in a confidential environment.
Executive Assistant to the CEO supporting Ansvar Insurance’s operations in Melbourne. Managing CEO’s priorities and ensuring executive activities run smoothly in a hybrid work environment.
Personal Assistant to the CEO at Ampa Group handling diary management, travel logistics, and supporting executive communications with a high degree of autonomy.