Hybrid Senior Executive Assistant

at Clio - Cloud-Based Legal Technology

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: CA$96,900 - CA$131,100 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Vancouver, Canada

About the role

• Senior Executive Assistant managing schedules, travel, events, and executive communications for Clio, a cloud-based legal software company. Supports senior leadership and cross-functional initiatives.

Responsibilities

• Contribute to planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
• Coordinate team events, support community-building, and handle logistical tasks
• Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
• Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
• Organize, track and reconcile professional finances and expenses
• Coordinate communications and liaise directly with external partners, vendors, and clients
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
• Maintain a high degree of trust and integrity around the protection of confidentiality
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team internally and externally

Requirements

• 10+ years of experience working as an executive assistant or proven track record of administrative coordination
• Exposure to senior leaders, business strategy and decision-making
• High degree of trust and integrity around the protection of confidentiality
• Collaborative and self-starter mindset with a bias to action
• Flawless written and verbal communication skills
• Strong interpersonal skills and capacity to develop high levels of trust
• Capacity to multi-task and excellent time management skills
• Impeccable attention to detail
• Resourceful and able to work independently with a deadline-oriented mindset
• Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur
• High level of comfort with new technologies and tools
• High degree of professionalism and emotional intelligence
• Demonstrate a keen interest in improving your craft by using AI
• Must be based out of Vancouver or Toronto and be in person 2-3 times per week

Benefits

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
• Hybrid work environment with expectation for local Clions to be in office minimum 2 days per week on Anchor Days
• Flexible time off policy (encouraged 20 days off per year)
• $2000 annual counseling benefit
• RRSP matching and RESP contribution
• Clioversary recognition program with acknowledgement at 3, 5, 7, and 10 years
• Top-tier health benefits, dental, and vision insurance