Paralegal and Legal Assistant Instructor teaching courses at Northwest Career College. Responsible for preparing exams, attending meetings, and assigning grades.
About the role
- Bilingual Legal Assistant supporting three lawyers at JFK Law LLP in Montreal. Organizing legal documents and managing various administrative tasks in a hybrid work environment.
Responsibilities
- Support three lawyers with their administrative needs
- Manage calendars and schedule appointments using Outlook and various planning tools
- Oversee and update electronic and physical task management systems
- Complete monthly reconciliations of expenses for assigned lawyers
- Provide support for litigation and regulatory matters
- Organize and manage complex electronic and paper filing systems
- Draft, edit, format, and organize various materials for electronic or print use
- Arrange meetings and manage documents and logistical support
- Manage client documentation, pleadings, corporate records, briefs, and reports
- Support reviewing and organizing documentary evidence for complex cases
- Schedule court appointments and coordinate with court offices
- Interpret court rules for multiple jurisdictions
- File and coordinate service of court documents
- Handle necessary document scanning and photocopying
- Schedule and coordinate frequent travel arrangements
- Reception duties including welcoming guests and answering phones
- Daily management of the physical office
- Perform additional administrative tasks as needed to support the team.
Requirements
- Bilingual (English/French), both spoken and written
- Graduate of an accredited Legal or Administrative Assistant program or equivalent experience
- 4+ years of experience as a Legal Assistant or in a similar role, or equivalent experience
- Strong organizational and prioritization skills, with the ability to work independently
- Excellent technical skills and meticulous attention to detail
- Strong teamwork and interpersonal skills
- Proficiency with Microsoft Office applications
- Knowledge of legal software such as iManage and Cosmolex
- Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines
- Self-motivated, proactive, and able to complete tasks with minimal supervision
- Excellent written and verbal communication skills
- Ability to work effectively under pressure.
Benefits
- Flexible work arrangements
- Professional development opportunities
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