About the role

Legal Assistant providing comprehensive support to the Legal & Regulatory Team at Versant Power. Managing administrative tasks and assisting in regulatory operations.

Responsibilities

Provide comprehensive support to the Legal & Regulatory Team, including paralegals, attorneys, and leadership, on a wide range of administrative and ad hoc projects and tasks.
Maintain regulatory dashboards, including regular monitoring of notices and attendance in meetings to review and make updates.
Retrieve and calendar regulatory and court schedules.
Process invoices, accruals, expenses, and credit card statements; assist with travel plan arrangement.
Assist with creation of templates, responses, and e-filing responses for regulatory dockets.
Maintain and organize electronic files, as well as some paper files.
Meeting preparation and support to include meeting room set up, technology testing and setup, printed binder preparation as needed, and occasionally ordering meals.
Upload and organize work appropriately within the document management system and/or the administrative agency’s or court’s case management systems.
Keep Legal Team informed of upcoming commitments, responsibilities, and schedule changes, following up appropriately and anticipating needs.
Perform general office duties, including mailing, data entry, office and kitchen supply inventory and orders, and maintenance of other general office needs, including some building and kitchen tasks, as requested.

AA/AS required; BA/BS preferred
Three (3) or more years of relevant work experience as a legal, administrative or executive assistant required
Competency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, etc.) or its successor
Demonstrated verbal and written communication skills
Demonstrated ability to manage multiple and competing priorities
Ability to receive, review, and understand scheduling documentation from administrative agencies, courts, and other tribunals and create an accessible and responsive schedule for multiple attorneys
Ability to manage multiple calendars within Outlook, process scheduling requests, schedule meetings, appointments, and travel
Ability to assist with the billing process, including but not limited to tracking invoices, administrative expenses, and expense reimbursement
Ability to assist with attorney licensing requirements
High level of attention to detail on an ongoing basis
Ability to manage Excel, SharePoint, and other databases to ensure they remain up to date

Flexible to work on or off site
Flexibility to work overtime as needed based on the demands of the business
Excellent written and verbal communication skills
Superior people/interpersonal skills
Technologically savvy; highly proficient, expert knowledge of Microsoft Office 365 or its successor
Keen ability to communicate and collaborate effectively with employees at all levels of the organization
Work discretely with confidential information