Hybrid Senior Payroll Administrator

at Sullivan & Cromwell LLP

• Job title: Senior Payroll Administrator
• Job type: Full Time
• Experience level: Senior
• Salary: $87,758 - $116,285 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Chicago, United States

About the role

• Senior Payroll Administrator overseeing accurate payroll for U.S. Team Members at S&C Electric. Involved in new initiatives, ensuring compliance and efficiency in payroll activities.

Responsibilities

• Exempt Payroll Administration: Administer the payroll for S&C's exempt team members, ensuring accuracy and compliance with company policies and legal/tax regulations.
• Non-Exempt Payroll Oversight: Oversee the processing of the non-exempt payrolls. Assist in the event that complications arise.
• Payroll SME: Act as the subject matter expert (SME) for all payroll-related issues at S&C, tackling problems requiring a deep understanding of the business and its systems.
• Resolution Lead: Lead new initiatives and problem-solving efforts, such as implementing new pay groups or addressing complex pay transfer issues for global payroll transfers.
• ADP Liaison: Act as a key liaison for implementing ADP and HRIS integrations, suggesting programming specifications for pay rules, and ensuring all stakeholder needs are accounted for in implementation.
• Vendor Partnership: Interface with third-party vendors such as Vanguard for filing purposes, ensuring seamless communication and compliance.
• Stakeholder Collaboration: Collaborate with a wide range of stakeholders, from leaders to vendors, to resolve issues and troubleshoot problems with the payroll system.
• Mentorship: Train and mentor members of the payroll team, ensuring a high standard of work and overall functional timelines are consistently met. Provide backup support for the processing of all payrolls, demonstrating proficiency with all processes and best practices.
• Process Improvement: Contribute detailed recommendations to leadership for improvements to payroll processes, pay policies, and analysis of how proposed changes will affect the business.
• Reporting: Produce reports, both routine and ad-hoc, as needed. Utilize a deep understanding of the business and payroll function to understand information sources and produce accurate, value-adding reports.
• GL Responsibility: Partner with the Finance team to handle general ledger responsibilities.
• Compliance: Understand and comply with all applicable Company policies and rules.
• Maintain regular and punctual attendance.
• Attend in-person or virtual meetings as requested or required.
• Communicate effectively and respectfully with others.
• Other responsibilities as assigned.

Requirements

• Bachelor's degree in Business, Human Resources, a related field, or equivalent experience.
• 7+ years of demonstrated experience acting as the primary administrator on a payroll team for a mid to large-size company, with particular experience supporting both an hourly-paid and salaried workforce simultaneously.
• Possess deep knowledge of ADP Payroll products and HRIS systems, demonstrated by extensive experience working on complex administrator functions such as integration project and creating new paygroups.
• Excellent knowledge of payroll best practices and compliance requirements, with experience auditing payroll documentation to ensure proper completion.
• Excellent attention to detail and ability to complete activities with accuracy.
• Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Strong written and verbal communication skills with the ability to communicate effectively with internal stakeholders.
• Ability to maintain confidentiality when handling sensitive information.
• Ability to work independently without supervision and hold oneself accountable for a diverse set of project and payroll deadlines.
• Strong coaching skills with the ability to review the work of other payroll team members and coach them on the standards expected in the function.
• Good accounting skills with the ability to produce financial reports and partner with Finance teams in support of overall company financial decisions.
• Proficient in Microsoft Office products including Outlook, Excel, and PowerPoint, with the ability to compile information in Excel and produce payroll-related reports efficiently.

Benefits

• Health and Welfare Benefits: Medical & Prescription, Dental, Vision, Health Care and Dependent Care Flexible Spending Accounts, Health Savings Account (HSA), Group Life Insurance, optional Supplemental Life and AD&D Insurance, Wellbeing Resources including Employee Assistance Program and Family Forming Benefits (i.e., Adoption and Fertility support)
• Leave Benefits: Vacation Time, Sick Time, Paid Holidays and Company Shutdown days, Short-Term Disability, Long-Term Disability, Other Leaves, Paid Parental Time and Military Leave
• Retirement Benefits: 401(k) Retirement Savings and Employee Stock Ownership Plan (KSOP) offering traditional and Roth 401(k) options and an Employee Stock Ownership Plan (ESOP) component; KSOP participants can receive annual ESOP company contributions of over 11% of eligible earnings (3% Core, up to 3.5% Match, Variable Periodic).