Hybrid Legal Assistant

at Region of Peel

• Job title: Legal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$61,368 - CA$76,710 per year
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Brampton, Canada

About the role

• Legal Assistant providing legal administrative support to the Legal Services team at Peel Region. Organizing legal files and managing various administrative tasks within a dynamic legal environment.

Responsibilities

• Organize and Maintain Legal Files: Keep a high volume of legal documents in order, ensuring easy access and retrieval.
• Manage Filing Systems: Develop and maintain efficient filing systems and a law reference library, responding to information requests via email and phone.
• File Activity Coordination: Independently monitor file activities, screen correspondence, and prepare draft responses to ensure timely communication.
• Calendar Management: Schedule meetings and maintain the calendars of our solicitors, optimizing their time and workflow.
• Build Relationships: Foster collaborative relationships with internal and external stakeholders to facilitate smooth information flow.
• Docket Keeping: Operate a docket system, prepare journal entries, and manage internal charge-backs effectively.
• High-Quality Documentation: Transcribe dictation, draft correspondence, reports, by-laws, memos, and conduct title searches using Teraview for real estate transactions.
• Purchasing Coordination: Oversee purchasing and document execution procedures, preparing purchase orders and related documentation.

Requirements

• Post-secondary education in legal office administration
• Minimum of five years relevant experience in a law office
• Combination of education and experience may be considered
• Proficient dictation and word processing skills, combined with a keen sense of accuracy and attention to detail
• Strong computer skills, utilizing MS Office to be able to deal with multiple tasks and priorities
• Excellent communication skills, both written and verbal
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.

Benefits

• Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) — starting on your very first day!
• OMERS Pension Plan: Automatic enrolment to help secure your future with peace of mind.
• Vacation Time That Grows: Start with 3 weeks of vacation per year— because work-life balance is important!
• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being.
• Performance Pays Off: Annual performance reviews with merit increases — your hard work is recognized and rewarded!
• Supportive, Respectful Culture: Work in an environment where leadership truly cares, and inclusivity is celebrated.
• Learning & Growth: Access to tuition reimbursement and tons of development resources to keep you growing — whether in your career or on a personal level.