Manage FP&A operations and subsidiary accounting at WS Audiology Japan. Collaborate in a hybrid environment while leveraging English skills for effective finance control.
About the role
- Sales/Finance Coordinator managing sales and finance operations for QS. Ensuring data integrity and collaborating across teams for revenue reporting in higher education.
Responsibilities
- Perform monthly reconciliation of sales activity between HubSpot and NetSuite to identify variances or missing records
- Investigate discrepancies by reviewing deal data, contract terms, billing details, revenue schedules, and system logs
- Document root causes of variances and recommend process improvements to reduce recurring issues
- Ensure proper alignment of sales lifecycle activities - including closed-won deals, amendments, cancellations, and renewals - across systems and departments
- Collaborate with Sales, Finance, Revenue Accountant, Customer Success, and Billing teams to resolve data or process gaps
- Follow up with stakeholders to obtain missing information, confirm deal details, or clarify contract terms
- Coordinate end-of-month and end-of-quarter deliverables to ensure accurate revenue recognition and reporting
- Assist in maintaining accurate deal stages, product configurations, and financial fields within HubSpot
- Support data hygiene and workflow optimisation efforts across both systems
- Partner with Revenue Accountant or Systems teams to improve automation, integrations, and reconciliation workflows
- Prepare reconciliation reports summarising findings, outstanding items, and recommended actions
- Maintain documentation of reconciliation procedures and data flow between HubSpot and NetSuite
- Track resolution of issues and escalate risks or delays as needed
- Support the external audit process
Requirements
- Years of experience in Finance, Sales Operations, Revenue Operations, or a similar role
- Familiarity with HubSpot, NetSuite, or similar CRM/ERP tools
- Strong Excel skills
- Knowledge of deal structures, bookings, billing, or revenue processes
- Basic understanding of accounting concepts (e.g., revenue recognition, accruals)
- High attention to detail and strong analytical mindset
- Excellent communication skills, with the ability to collaborate across technical and non-technical teams
- Ability to manage multiple tasks and deadlines with minimal supervision
Benefits
- Competitive base salary
- Access to an annual bonus scheme (for qualifying roles only)
- 21 days annual leave – increasing to 23 days after 5 years’ service + 8 days casual leave
- 14 days holiday for the year 2025
- Enhanced maternity and paternity leave
- Access to Provident Fund and Pension Fund Scheme
- Group Medical Insurance
- A vibrant social environment and multicultural and multinational culture
- Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
- A focus on welfare which is led by our global wellness team, with mental health first aiders globally
- EAP (Employee Assistance Program) Service - dedicated services for enhanced EAP and comprehensive wellness with 24/7 helpline available through Truworth Wellness
- Access to a variety of diversity and inclusion initiatives and groups
- Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual personal development event
- Support for volunteering and study leave
- Free subscription to LinkedIn learning – with over 5,000 courses and programmes at your fingertips
- Options to join our outstanding global Mentorship programme
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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