Hybrid Proposal Manager

at IT Coalition

• Job title: Proposal Manager
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: Assembly
• Location requirements: Hybrid, Fairfax, United States

About the role

• Senior Proposal Manager managing end-to-end proposal development processes for ITC Federal. Collaborating with cross-functional teams to deliver competitive proposals aligned with client objectives.

Responsibilities

• Manages team of proposal managers, writers, editor, and graphics personnel; facilitates assignments based on pipeline schedule
• Collaborates with the Capture Manager, Solution Architect, and Subject Matter Experts during the proposal development process, including implementing win strategies, technical and management solutions, and discriminators to support compliant, compelling proposal responses.
• Manages proposals and uses ITCs proposal development process to facilitate responses.
• Leads up to three proposals during high-volume work periods.
• Manages and coordinates proposal schedule, resources, and deliverables with the Capture Manager for timely submission of proposal responses.
• Reviews and analyzes solicitation, scope, and staffing requirements to prepare proposal artifacts that include annotated outlines, compliance matrixes, trackers, writers’ packages, MS Planner, and data calls.
• Facilitates kickoff meetings and works with the Capture Manager to develop briefings that include relevant information from prior gate reviews.
• Facilitates color reviews, including in briefs and debriefs, and prepares briefing artifacts and draft proposal documents for review by reviewers.
• Coordinates proposal assignments and tracks the overall progress of content development during a proposal.
• Analyzes and reviews content for compliance and compelling verbiage and provides feedback to writers regarding updates to a proposal response.
• Prepares status reports and briefings for senior management, including CEO, CGO, and Proposal Management, regarding updates to the proposal response.
• Coordinates and works with the Contracts and Pricing team on pricing documents to support proposal submission.
• Recommends and provides guidance on continual improvement efforts related to ITC proposal processes.
• Maintains the knowledge repository, including updates to templates, and supports walk-back activities.
• Conducts compliance checks and ensures proposals adhere to FAR, DFAR, and other relevant guidelines.
• Assist with complex RFI responses to include responding to ITC experience, and capabilities.
• Develops a solid understanding of ITC's program/project portfolio of all active contracts and new business processes.
• Supports walkback activities as assigned during the proposal process to include selecting reuse boilerplate.
• Oversees proposal production process for final submission, including formatting using ITC brand, graphics, and final document assembly.
• Facilitates and leads updates to ITC proposal content, including recruiting, retention, past performances, etc.
• Provides guidance, mentorship, and training to mid-level and junior proposal team members to support upskilling and proposal growth.
• Stays informed regarding proposal and technical industry best practices, trends, and changes in government contracting regulations to continuously improve proposal development processes and outcomes.
• Other management duties as assigned, by senior proposal management.

Requirements

• Bachelor’s degree in creative writing, English, Communications, or other technology or business-related field.
• 10+ years of experience in managing and developing proposal responses.
• APMP and/or Shipley Trained certifications, required; additional APMP Micro-Certifications, desired.
• Content development skills (interviews, outlines, and organization skills).
• Demonstrated proficiency in MS Office 365, including MS Word, PowerPoint, One Drive, SharePoint, Outlook, and Adobe PDF
• Project Management certifications, desired.
• Experience managing and writing proposals for IT service companies.
• Strong writing, copyediting, and proofreading skills.
• Ability to instruct, guide, and recommend courses of action.
• Able to handle multiple priorities at once and meet deadlines.
• Ability to critically think, analyze, and resolve problems.
• Ability to research, collect, and gather information.
• Ability to communicate effectively.
• Adaptable to new internal technology-driven tools (e.g., AI writing tools, online procurement systems).

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Tuition Reimbursement
• FSA
• 11 Federal Holidays
• 3 Weeks PTO