About the role

Administrative Assistant supporting the Vice President of Sales and Events at Tourisme Montréal. Responsible for high-level administrative tasks and ensuring effective communication and logistics.

Responsibilities

Provide the necessary support to the Vice-President in completing general administrative tasks and daily operational support
Manage and coordinate the calendar, email follow-up and phone calls
Handle expense report processing for the Vice-President of Sales
Prepare and coordinate team meetings, as well as meetings with partners and various stakeholders, including the Board of Directors and its subcommittees
Attend meetings, draft minutes and prepare necessary documents to ensure effective follow-up
Format and review presentations, spreadsheets and other documents
Maintain up-to-date information and tools for the Sales and Events team available on the intranet
Arrange required business travel
Deliver high-quality internal and external customer service that reflects the organization’s image
Coordinate the implementation and monitoring of certain tools to facilitate department management (vacation calendar, project status, etc.)
Maintain strict confidentiality when handling files
Occasionally coordinate specific special projects
Coordinate onboarding and training for new employees within the Vice-President’s office
Prepare minutes for meetings and management committees
Prepare, assemble and finalize various PowerPoint presentations.

Diploma in office automation, administration, secretarial studies or a related field
Five years of experience in a similar role
Experience as an executive assistant at senior management level is an asset
Experience in the tourism industry is an asset
Excellent command of French and English, spoken and written
Excellent command of the Microsoft Office suite

Competitive annual salary determined according to a salary scale; indexed annually
Group RRSP matched by the employer up to 5% of salary
3 weeks of paid vacation from the start of the reference year
Comprehensive group insurance, Employee Assistance Program (EAP) and telemedicine after 3 months; costs shared 50/50
$250 health spending account per year
Paid working days off between Christmas and New Year’s Day, 7 sick days and 3 personal days per calendar year
Employer contributes 50% toward the annual OPUS transit pass (plus an 8% discount on the portion paid by STM/RTM)
35-hour workweek and compressed summer schedule
9 public holidays plus 1 additional day at Easter
Hybrid work policy offering up to 2 days per week of telework; possibility to telework outside Quebec for up to 10 consecutive days per year when combined with a week of vacation
Structured onboarding and integration program focused on team cohesion and cross-functional collaboration
Skills development and training programs
Access to numerous tourist attractions, events and festivals free of charge year-round
Bright office in the heart of downtown, close to McGill and Bonaventure metro stations, next to the Fairmont Queen Elizabeth hotel
Invitations and free tickets to cultural and sporting events
A close-knit team and a dynamic work environment