Hybrid Assistant, Content Team

at Flying Bark Productions

• Job title: Assistant, Content Team
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sydney, Australia

About the role

• Assistant to the Content Team providing creative support for animation projects at Flying Bark Productions. Engaging in diverse tasks including scheduling, project monitoring, and creative material preparation.

Responsibilities

• Help organise scripts, decks, pitches, creative notes, lookbooks and other development materials.
• Compile market research, reference materials, and support for internal and external presentations.
• Monitor and stay up to date on all projects across the company’s content slate, reviewing creative materials as needed to ensure the Executive Director is informed about progress and opportunities.
• Prepare basic creative briefs to ready the content team for meetings.
• Assist with preparing casting packs and writer briefs.
• Manage the Executive Director’s calendar, scheduling reviews, meetings, and calls as needed.
• Monitor the Executive Director’s inbox, flagging priority items and preparing simple correspondence.
• Handle confidential information with professionalism.
• Assist in coordinating with creators, agents, studios, clients and stakeholders.
• Assist in monitoring project status across the development and production slate.
• Join meetings to take notes, highlight next steps, and support communication between teams.
• Assist with gathering materials for financing, casting, or marketing stages.
• Help maintain quarterly project updates for internal and board reporting.
• General project production assistance may be required from time to time.
• Assist with organising and running of internal events and screenings.
• Work closely with EAs, Front of House and project coordinators to ensure smooth communication across departments.
• Help organise travel bookings, itineraries, and expenses for executives and other company travellers as required.
• Provide logistical support for industry festivals, screenings, and company events.
• Assist with marketing and website assets, press kits, and social or promotional materials.
• Help prepare submission packages for festivals, grants, and pitch markets.

Requirements

• Attention to Detail: Exceptional organizational skills with an unwavering focus on accuracy, efficiency, and polished, visually cohesive outputs.
• Proactive Mindset: Ability to anticipate needs, suggest solutions, and address them independently.
• Discretion and Confidentiality: Trustworthiness in handling sensitive and confidential information.
• Stakeholder Management: Strong interpersonal skills to build and maintain relationships with internal and external partners.
• Communication Excellence: Clear, concise, and professional communication in both written and verbal forms.
• Multi-Tasking: Ability to manage multiple projects and responsibilities concurrently while remaining calm under pressure.
• Creative Writing: Experience and genuine passion in crafting compelling stories for film and television.
• Design & Visual Communication: Ability to conceptualise and produce visual digital content a bonus.
• Software: Experience in MS Office (including PowerPoint), Final Draft, GSuite and Canva; with Photoshop and Adobe Illustrator a bonus.

Benefits

• Breakfast is served daily - on us!
• Cake days, movie nights, wrap parties & a culture club dedicated to coordinating our busy social calendar!
• Access to mental health resources and free counselling via our Employee Assistance Provider, Support Act.
• Enjoy holistic wellbeing support through discounted health insurance with Bupa, financial wellbeing initiatives from our superannuation partner Media Super, and access to staff qualified in Mental Health First Aid.
• Career development is important to us so we offer training and support opportunities whenever possible.