People Operations Coordinator at Brabners, a law firm, providing HR support in Manchester. Responsible for managing HR queries, onboarding, and colleague benefits in a hybrid work environment.
About the role
- People Coordinator at Bede managing HR processes and supporting employees. The role includes onboarding, payroll coordination, and handling employee queries in a hybrid environment.
Responsibilities
- Acting as a first point of contact for the People Team, responding to queries and directing these appropriately
- Coordinating key People processes across the employee lifecycle, including new starters, movers and leavers
- Preparing contracts, variation letters and other formal correspondence, including basic contractual calculations such as pro-rata salary and annual leave entitlements
- Coordinating accurate monthly payroll data from multiple sources
- Maintaining colleague records and ensuring People systems are accurate, up to date and working effectively
- Supporting managers with onboarding activity for new starters and internal movers, including hosting Welcome to Bede sessions
- Managing the People Team inbox and responding to day-to-day queries on topics such as absence, policies and references, escalating where needed
- Supporting the administration of colleague benefits and wider HR operations activity
- Coordinating and supporting our L&D function, including maintaining our learning management system.
- Helping to keep our HR Operations SharePoint and internal process documentation current and useful
- Supporting People Team initiatives and projects across our locations, with opportunities to contribute ideas and continuous improvement
- Assisting with audit requirements, data requests, management information and reporting across the business
- Raising purchase orders and processing invoices from third-party suppliers
- Providing general coordination and administrative support across the wider People Team as needed
Requirements
- Some experience in HR and/or Learning & Development would be helpful, but it’s not essential if you’re keen to learn and build your experience
- Comfortable using Microsoft Office, particularly Excel for basic reporting and data handling
- System savvy, with confidence working across different platforms and tools; HRIS or LMS experience would be a bonus
- Strong attention to detail and a high level of accuracy
- Able to handle sensitive information with discretion and professionalism
- A clear and confident communicator, both written and verbal
- Good at building positive working relationships with a range of people
- Well organised, able to manage routine processes while staying flexible when priorities shift
- Comfortable working to deadlines and following tasks through to completion
- Proactive, dependable and willing to take ownership of your work
- Curious, open to change and keen to get involved in improving how things are done
Benefits
- A friendly, flexible and trust-based approach to working
- 25 days annual leave, plus 8 bank holidays and usually a generous Christmas break
- Fully matched private pension scheme (5-8% match)
- Bupa private healthcare from day one, including cash plan benefits, dental and optical cover (covers all pre-existing conditions)
- Life assurance cover of 4x your annual salary
- Employee Assistance Programme (via Bupa), providing confidential support and practical advice whenever you might need it
- Access to Calm - the #1 app for meditation and sleep
- Innovation and learning – space to develop skills, try new ideas and experiment, with an annual hackathon where some ideas make it into real work.
- A work-owned mobile phone or tablet of your choice, with the monthly contract covered by us
- A great office setup – free snacks and drinks every day, plus regular food vans from some of the best places in Newcastle
- Bede Bucks – exclusive colleague discounts and access to a wellbeing platform
- Lots of social events – both in and outside of working hours
- Bede swag – including hoodies, t-shirts and our much-loved Bede socks
- Bede Holidays – extra discretionary days off through the year as a thank-you for the great work our teams do
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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